What are the responsibilities and job description for the Executive Assistant to the COO position at Atlas Builders?
Description
About Us: Atlas Builders is a leading construction company dedicated to transforming the built environment through innovative and sustainable practices. We pride ourselves on delivering exceptional service and quality to our clients.
Position Overview: We are seeking a proactive and organized Executive Assistant to support our Chief Operating Officer (COO). This role is pivotal in ensuring the smooth operation of executive functions, managing office activities, and providing financial administrative support. While prior experience in the construction industry is not mandatory, a keen interest in the built environment and a service-oriented mindset are highly valued.
Key Responsibilities
Requirements
Qualifications:
About Us: Atlas Builders is a leading construction company dedicated to transforming the built environment through innovative and sustainable practices. We pride ourselves on delivering exceptional service and quality to our clients.
Position Overview: We are seeking a proactive and organized Executive Assistant to support our Chief Operating Officer (COO). This role is pivotal in ensuring the smooth operation of executive functions, managing office activities, and providing financial administrative support. While prior experience in the construction industry is not mandatory, a keen interest in the built environment and a service-oriented mindset are highly valued.
Key Responsibilities
- Executive Support:
- Manage the COO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations for executive meetings.
- Conduct deep research on various topics, summarize key findings, and present actionable insights to the COO.
- Coordinate and facilitate communication between the COO and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Office Management:
- Oversee daily office operations to ensure a productive and efficient work environment.
- Liaise with multiple vendors and subcontractors, ensuring seamless coordination and project execution.
- Organize company events, meetings, and team-building activities.
- Implement and maintain office policies and procedures.
- Financial Support:
- Assist in basic financial tasks, such as processing invoices, expense reports, and budget tracking.
- Coordinate with the finance department to ensure timely and accurate financial documentation.
- Support the preparation of financial reports and summaries as needed.
- Presentation & Marketing Management:
- Assist in the creation and management of presentations and marketing materials.
- Support branding and communication efforts, ensuring consistency across platforms.
- Collaborate with team members to execute marketing initiatives.
Requirements
Qualifications:
- Bachelor's degree or equivalent experience.
- Proven experience as an executive assistant, office manager, or in a similar administrative role.
- Proficiency in Google Suite and QuickBooks; Procore experience preferred.
- Strong written and verbal communication abilities.
- Exceptional organizational and time-management skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Strong research and analytical skills, with the ability to synthesize information and present summaries effectively.
- Interest in the construction industry and the built environment is advantageous.
- Interest in collaborating with others, including delegating and coordinating tasks assigned by the COO.
Salary : $70,000 - $90,000
