Hybrid Executive Assistant To COO

Our client a Large Insurance company is seeking an Executive Assistant to support a C-level executive. The ideal candidate will have excellent communication skills, a strong ability to manage schedules, travel arrangements, and correspondence, and the ability to anticipate needs and handle sensitive information with discretion. This is a hybrid role requiring 4 days in office.

Job Function

• Prepares, edits, and organizes a variety of correspondence, reports, presentations, and documents in support of new business development activities.
• Performs data entry of contacts/prospects and performs mail merges for marketing mailings.
• Manages calendars and schedule appointments.
• May perform public relations work for producers, including coordinating special events, luncheons, golf outings, and seminars.
• Coordinates and arranges travel arrangements, including flights and accommodations.
• Protects the confidentiality of information learned by performing the duties of the position.
• Meets with team members as needed to provide updates on current work assignments.
• Organizes and maintains files of correspondence and other records, ensuring documents are easily accessible.
• Independently coordinates the production of responses to requests for proposals (RFPs) using internal and external resources.
• Receives, reads, and is proactive in handling daily mail and email as directed by individual team member/leader, and initiates action on items requiring immediate attention.
• Process expense reports using knowledge of client/prospect activity and ensure timely reimbursement.
• Manages the new business production reports for select producers.
  
  
  

Job Requirements

• Ability to make decisions in compliance with established company standards of quality performance and service.
• Proficiency in the use of Microsoft Office, including Word, Excel, PowerPoint, and Access.
• Ability to attend company, department, and team meetings as required, including industry training sessions.
• Experience using a CRM system such as Salesforce.
• 5 to 10 years of professional experience performing executive-level sales support or similar administrative experience in a corporate environment.
• Ability to comply with all company policies and procedures, proactively protecting confidentiality of client and company information.
• Ability to travel by automobile and aircraft and to stay for more than one day and night in commercial lodging facilities.
• Advanced skills with email and calendar systems such as Outlook.
• Organizational and time management skills to prioritize a busy workload to meet time-sensitive deadlines.
• Experience with the internet, including knowledge of LinkedIn, Facebook, and other social media for the purposes of professional networking.
• Bachelor’s degree in marketing, general business, or equivalent education or experience preferred.
• Appropriately assertive personal presence to interface with clients, associates, and other individuals, in both one-on-one and group situations, representing Lockton in the highest professional manner.
  
  
  

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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