Receptionist/Administrative Assistant

Job Overview
We are a young law firm consisting of two attorneys with over two years in practice and are looking to replace our current employee as she is moving on to her next role. Our main area of practice is Criminal Defense Law. Most days our attorneys are in court so applicant should be comfortable being alone in an office. The majority of the work for this role consists of answering phone calls, creating client files, and managing attorney calendars. We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing exceptional customer support. The ideal candidate will possess strong communication skills, proficiency in office management, and the ability to manage multiple tasks efficiently. Bilingual candidates are encouraged to apply, as they will enhance our ability to serve a diverse clientele.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Manage incoming calls using phone systems, directing calls to appropriate personnel.
• Maintain an organized office environment by managing supplies and equipment.
• Utilize Apple Mac software for document creation, scheduling, and communication.
• Handle calendar management for court appearances, appointments, and meetings.
• Provide administrative support including filing, data entry, and correspondence.
• Assist with customer support inquiries, ensuring a high level of service.
• Support legal receptionist duties as needed, including client scheduling and record management.

Qualifications

• Proven experience in an administrative or receptionist role preferred.
• Strong organizational skills with attention to detail.
• Proficiency in Apple Mac applications (Pages, Numbers, Calendar).
• Familiarity with office management practices and procedures.
• Excellent verbal and written communication skills.
• Bilingual abilities are a plus, enhancing client interaction capabilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Previous experience in a law firm setting is advantageous but not required.

We look forward to welcoming a dedicated Receptionist/Administrative Assistant who thrives in a collaborative environment and is committed to delivering excellent service.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Work Location: In person

Salary : $20