What are the responsibilities and job description for the Accounts Receivable/Accounts Payable (AR/AP) Specialist position at Aurora Machine?
Company Name: Aurora Machine
Job Location: 200 Tech Park Drive, Rochester NY 14623
Job Type: Full-time
Compensation based on experience:
Shift: M - F, 8:00AM - 4:30PM
Aurora Machine is a leading contract metal manufacturer located in Rochester, NY. We’ve partnered with the top companies in the world in four industries; commercial, DoD, Aerospace, and passenger rail. Aurora Machine goes above and beyond when it comes to providing a healthy work culture and strives for employee satisfaction. Some of the benefits that Aurora offers are paid holidays, PTO, 401k matching, $2k referral bonus, health & dental insurance, and much more! Start your career here and continue building it with unlimited growth potential. We look forward to meeting you!
Key Responsibilities:
Accounts Payable (AP):
- Review and verify vendor invoices for accuracy and compliance with purchase orders.
- Prepare monthly check runs for the Director of Finance to review and approve.
- Process invoices for payment, ensuring timely and accurate disbursements.
- Monitor vendor accounts and respond to inquiries regarding payments and account discrepancies.
- Maintain vendor files, including W-9s and payment terms.
- Maintain and update records of purchase orders, expense reports, and invoices.
Accounts Receivable (AR):
- Generate, review, and send customer invoices promptly.
- Manage the collection process, including following up on overdue accounts and resolving billing discrepancies.
- Perform regular reconciliation of AR sub-ledgers and customer accounts.
- Prepare and analyze aging reports to monitor outstanding balances.
General Accounting Duties:
- Assist in month-end and year-end closing processes.
- Collaborate with internal teams to resolve invoice and payment discrepancies.
- Suggest and implement improvements to AR/AP workflows to enhance efficiency and accuracy.
- Complete special projects as needed and other duties assigned
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field (preferred).
- Proven experience as an AR/AP Specialist, Accountant, or similar role.
- Proficiency in accounting software and Google Docs, Google Sheets, and Gmail.
- Excellent analytical, organizational, and problem-solving skills.
- Strong attention to detail with the ability to process large volumes of transactions accurately.
- Effective communication and interpersonal skills for interactions with vendors, clients, and team members.
- Ability to work independently and as part of a team
We offer competitive salary and benefits packages, a supportive work environment, and opportunities for career advancement within the company. If you are looking for a challenging and rewarding career, we encourage you to apply today!
To find out more about Aurora Machine, please visit our website at www.auroramachine.com.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Referral program
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
Work Location: In person
Salary : $18
