Accounts Payable/Receivable Specialist ll

1. Job Summary: Support the daily processes surrounding accounts receivable, accounts payable, credit, cash receipt and cash disbursement.

Although certain positions have specific tasks and responsibilities with respect to food safety, the food safety and high quality of all products manufactured by Terphane LLC. is, in general, the responsibility of every Terphane employee.

2. Essential Functions: Credit & Collections (50%)

• Identifies and makes recommendations for improvement in the area.
• Facilitate new customer credit application process and analyze customer’s creditworthiness for credit limit recommendation to the operations manager.
• Monitor ongoing status of customer’s creditworthiness using D&B and Coface agency reporting, and recommends changes in credit limits as necessary.
• Review customer account aging reports and contacts customers on delinquent account balances. Facilitate help on collections from salespersons/agents as necessary.
• Report delinquent customer accounts to salespersons weekly.
• Analyze bad debts and manage the collections process.

Accounts Payable/Accounts Receivable (25%)

• Assists all levels of management and colleagues (written and verbally) with accounts payable issues.
• Responds to routine customer and vendor questions regarding invoice payments.
• Prepare monthly journal entries as applicable to payables/accruals
• Enter vendor invoices and review account coding into the A/P system.
• Generate checks, and upload to bank to ensure timely submission of vendor payments.
• Fill out necessary credit application requests for vendors
• Prepare quarterly DSO report for sales reps and for budget
• Analyze/Reconcile associated monthly general ledger accounts for closing
• Execute cash application to appropriate customer accounts from daily bank cash receipt reports
• Prepare quarterly Canadian GST/HST tax filings

Cash Management (25%)

• Track and record daily cash transactions and cash balances
• Prepare weekly and monthly cash flow forecasts and submit to management.
• Prepare monthly cash operating account reconciliation with the General Ledger balance
• Any other relevant and ancillary tasks deemed necessary by the operations manager
• Observes all safety rules for self and others.

3. Secondary Duties and Responsibilities:

• This job description is a summary of the job duties and requirements that represent the general nature and level of work being performed. It is not intended to be complete in detail. Individuals classified in this job are expected to perform all the essential duties identified herein, and occasionally may be required to perform duties that are not included within this document.

4. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to translate moderately complex information
• Fully competent and has substantial knowledge and skills with Accounts Payable, Receivable, Credit and Collections
• Maintain a high level of accuracy with all numbers and data entry
• Strong work ethic
• Proficient in time management skills relative to the role and able to work at set pace required for the job.
• Schedule flexibility during peak periods of workload on a monthly basis
• High level of reasoning capability
• Ability to effectively communicate with all levels of the organization written and verbally.
• Independently performs routine and non-routine assignments with general instructions.

5. Education and Experience: High school diploma with 2-4 years’ experience or vocational/specialized certificate with 1-3 years’ experience and/or equivalent combination of education and experience.

6. Certificates, Licenses, Software: Intermediate knowledge of Microsoft Office

7. Key Results Areas:

1. Meet Days Sales Outstanding (DSO) and Days Payable Outstanding (DPO) Targets as assigned

2. Optimize cash flow to minimize net working capital days

3. Manage customer credit lines and make term and limit recommendations

8. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands to operate office equipment such as a computer, copier, fax and other office equipment. The employee must occasionally lift/move up to 25 pounds.

9. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the noise level in the work environment is usually quiet.