What are the responsibilities and job description for the Administrative clerk position at Austin Maintenance & Construction, Inc.?
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Austin Industrial delivers premier maintenance, construction, and soft craft services to leading industrial companies across the U.
S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries.
Our team of employee-owners, equipped with innovative technology and optimized procedures, helps owners optimize safety, productivity, profit margins, and cost-efficiency.
Other duties as assigned. Specific duties and Responsibilities :
- Responsible for maintaining, updating, verifying, and monitoring employee hours worked.
- Enter timesheets.
- Process approved timesheets and will generate reports.
- Assist with Job costing and change orders.
- Provide administrative support.
- Assist with basic personnel administration activities, and general administration.
- Completes required new hire paperwork for employees and maintains accurate records.
- Coordinates weekly payroll functions.
- Reconciles payroll to ensure accurate billings to customers.
- Assist with preparation of daily, weekly, monthly, quarterly, and annual closing statements, reports and invoices.
- Posts approved change orders in the system timely.
- Prepares and enters necessary cost accrual or deferral journal entries in the accounting system.
- Prepares a variety of financial and regulatory reports timely and accurately.
- Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals.
- Ensures effective team coverage by cross training on various roles / responsibilities.
- Assist with monitoring subcontractor costs and issuance of back charges.
- Perform additional assignments per supervisor’s direction. Qualifications Required for this Position : Education : no minimum education requirements.
Experience : 3-5 years of experience in an industrial setting, preferred.
- Must have strong experience with Microsoft Word, Excel, Access, PowerPoint, and Outlook. Viewpoint knowledge a plus.
- Candidate should have 3 years direct experience in a Timekeeping role with payroll.
- Must have good communication skills and time management skills. Applicants must be legally authorized to work for ANY employer in the United States.
Austin is unable to sponsor or take over sponsorship of an employment visa for this position. Must pass drug screen and background check, as condition of employment.
We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about Austin, please go to https : / / www.
austin-ind.com / our-company / who-we-are. An equal employment opportunity employer Austin ("The Company") is an equal employment opportunity employer.
The Company's policy prohibits discrimination against any applicant or employee based on race, color, sex, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.
The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Become an owner Unlike other companies that may be privately or publicly held, Austin is 100% owned by our employees. It's a source of pride for everyone one of our 5,700 employee-owners that we have vested interest in the day-to-day success of our company.
We share Austin's growth and profitability and are accountable to ourselves for doing everything it takes to serve our customers with excellence and to make Austin the best it can be.
After all, We Own It. Learn more at www.austin-ind.com.
Last updated : 2024-11-26
