What are the responsibilities and job description for the Executive Administrator position at Auto Hauler Exchange?
ABOUT US:
Auto Hauler Exchange (AHX) is an innovative startup revolutionizing the auto transport and logistics industry. Our platform connects vehicle shippers and carriers to streamline vehicle transportation with real-time tracking, transparent pricing, and an easy-to-use interface. As we continue to grow, Auto Hauler Exchange is looking for an Executive Administrator to support our executive office in Rochester, MI.
JOB DESCRIPTION:
This role will a serve as a senior-level administrative professional responsible for managing the day-to-day operations of our executive office, including complex scheduling, communication, document management, and project coordination, providing high-level support to C-suite executives by handling confidential information and ensuring smooth workflow across multiple priorities.
RESPONSIBILITIES (include, but are not limited to):
Calendar management:
- Proactively managing complex schedules for executives, including coordinating meetings, appointments, travel arrangements, and time zone considerations.
Communication management:
- Acting as the primary point of contact for internal and external stakeholders, filtering communications, drafting correspondence, and preparing presentations.
Meeting coordination:
- Developing meeting agendas, preparing materials, taking minutes, and following up on action items.
Project management:
- Supporting executive-level projects by coordinating tasks, tracking progress, and ensuring timely completion.
Financial management:
- Managing expense reports, processing invoices, and tracking budgets for the executive office.
Information management:
- Maintaining confidential records, files, and databases, ensuring accurate and organized information access.
Office administration:
- Overseeing office operations, managing supplies, coordinating facilities maintenance, and managing staff within the executive office.
ABOUT YOU:
Exceptional organizational skills:
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively.
Strong communication skills:
- Excellent written and verbal communication to interact with diverse stakeholders, including executives, clients, and internal teams.
Discretion and confidentiality:
- Ability to handle sensitive information with utmost confidentiality.
Proficiency in technology:
- Expertise in Microsoft Office Suite, calendar applications, and project management software.
Attention to detail:
- High level of accuracy and meticulousness in handling administrative tasks.
JOB TYPE:
- Full-time
BENEFITS:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
SCHEDULE:
- 8 hour shift
- Weekends as needed
LICENSES/CERTIFICATIONS:
- Driver's License (Required)
WORK LOCATION:
Rochester, MI / On-Site
If you require alternative methods of application or screening, you must approach the employer directly to request this as Indeed is not responsible for the employer's application process.
Why Join Auto Hauler Exchange?
Impact: Be a key member of a fast-growing startup where your work will directly impact the business and shape the future of the auto transport industry.
Growth: We’re scaling rapidly, and this role offers significant opportunities for career growth and skill development.
Collaborative Culture: Work in a dynamic, fast-paced, and flexible environment with a passionate team committed to innovation and excellence.
How to Apply:
If you're ready to take on a diverse and exciting role in a fast-paced startup, we'd love to hear from you! Please submit your resume, along with a cover letter detailing your relevant experience and why you're interested in joining Auto Hauler Exchange.
Auto Hauler Exchange is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
