What are the responsibilities and job description for the Receptionist Administrative Assistant position at Avantis Resources, LLC?
Job Description
Job Description
Are you an organized and professional multitasker who thrives in a fast-paced legal environment? A well-established law firm in Fort Lauderdale is seeking a Receptionist Administrative Assistant to manage front office operations and provide essential administrative support to attorneys and staff. If you have excellent communication skills and a keen eye for detail, this is a great opportunity to grow in the legal field!
Key Responsibilities :
Client Reception – Be the welcoming face of the firm! Greet clients and visitors professionally, direct them to the appropriate person, and ensure a seamless office experience.
Phone Management – Handle incoming calls, direct inquiries to the right departments, take detailed messages, and provide top-tier customer service.
Appointment Scheduling – Coordinate meetings with attorneys and clients, manage calendars, and send timely appointment reminders.
Mail & Document Handling – Receive, sort, and distribute mail, as well as prepare, copy, and file legal documents.
Office Administration – Keep the office running smoothly by maintaining supplies, organizing the reception area, and assisting with basic office maintenance.
Data Entry – Input and update client information in the firm's database, ensuring accuracy and confidentiality.
Legal Filing – Support legal staff with filing documents electronically and with the appropriate court as needed.
Requirements
Strong communication & interpersonal skills – Ability to interact professionally with clients, attorneys, and staff.
Exceptional organizational abilities – Manage multiple tasks, prioritize responsibilities, and maintain efficiency.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) – Essential for data entry and document management.
Attention to detail – Accuracy is crucial when handling sensitive legal information.
Confidentiality & professionalism – Must adhere to strict ethical legal standards.
Bilingual fluency in English & Spanish is preferred but not required.
