What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Poseidon Yacht Solutions?
Salary: $19 - $23 per hour (based on experience)
Schedule: Monday - Friday, 8:30 AM - 5:00 PM (30-minute break)
Benefits: 5 vacation days after 1 year (additional benefits discussed in the final interview)
About Us
Poseidon Yacht Solutions is a premier yacht management company offering a wide range of services, including bottom cleanings, topside cleanings, full detailing, diving services, yacht maintenance & repairs. We are looking for a highly organized Administrative Assistant with marine industry experience to support our growing team.
Position Overview
We are seeking a detail-oriented, self-motivated administrator with strong communication & customer service skills. The ideal candidate must have knowledge of marine industry terminology, common practices & services, along with experience in QuickBooks for invoicing, expense tracking & financial management.
Key Responsibilities
✔ Handle administrative tasks, scheduling & client communications. ✔ Manage invoices, payments & financial records in QuickBooks. ✔ Assist with ordering parts & coordinating service schedules. ✔ Maintain organized records of work orders, client accounts & inventory. ✔ Provide professional & prompt customer service to yacht owners & vendors. ✔ Handle multiple tasks efficiently in a fast-paced environment.
Qualifications & Skills
- Marine industry knowledge (terminology, services & common practices).
- QuickBooks experience (essential for invoicing & financial tracking).
- Microsoft Excel &/or Smartsheet
- Background in Accounting & Collections is a plus.
- Strong communication & client service skills.
- Ability to manage multiple tasks & work independently.
- Experience with ordering parts (preferred but not required).
- Bilingual (English/Portuguese) is a plus.
If you are organized, proactive & ready to join a dynamic team in the yacht management industry, we want to hear from you!
To Apply: Please submit your resume & a brief cover letter,
Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $19 - $23