Litigation Secretary

Take your legal career to the next level with a respected, multi-service law firm in San Jose!

As a Litigation Secretary, you’ll gain hands-on experience supporting top attorneys, managing case files, and coordinating court filings—all while being part of a collaborative, client-focused team.

Why You Should Apply:

• Earn up to $48/hr in a highly respected law firm
• Work with top litigation professionals and expand your legal expertise
• Hands-on experience supporting attorneys and managing case files
• Flexible work option – Potential for one remote day per week after onboarding
• Full-time role with occasional overtime

What You'll Do:

• Prepare and format legal documents, including motions, briefs, complaints, and correspondence
• Manage case files, including opening, maintaining, and closing matters
• Coordinate court filings, hearings, depositions, and discovery deadlines in state and federal courts
• Maintain attorney calendars and schedule meetings, conferences, and travel arrangements
• Organize exhibits, evidence, and trial binders for hearings and trials
• Assist with e-filing in state and federal courts (Santa Clara, Alameda, Contra Costa, San Francisco, San Mateo)
• Communicate professionally with clients, vendors, and court personnel
• Provide administrative support, including timekeeping, invoice processing, and expense tracking

What You’ll Need:

• 3 years of experience as a litigation legal secretary or legal administrative assistant
• Strong knowledge of civil litigation procedures, court rules, and filing deadlines
• Experience with Microsoft Word, Outlook, Excel, and PowerPoint (NetDocs and ProLaw a plus)
• Ability to prioritize tasks, manage multiple attorneys, and meet deadlines under pressure
• Strong proofreading and attention to detail
• Experience with legal calendaring and e-filing systems
• A team-oriented mindset with excellent communication skills

Qualified applicants should send their resume to Norah at nmutuma@avatapartners.com. We look forward to contacting candidates that are a potential match.