What are the responsibilities and job description for the Practice Assistant position at Avata Partners?
Avata Partners is seeking an experienced Legal Practice Assistant to join our clients Labor & Employment practice.
On a day-to-day basis, the Practice Assistant works under the direction of attorneys and paralegals to whom the secretary is assigned. Under limited supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office and availability due to other administrative functions.
Essential Functions
- Preparing Documents : Using word processing and document management software, the Practice Assistant 3 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
- The Practice Assistant 3 will be responsible for an increased scope of document preparation, both in level of complexity and in quantity of work.
- Processes Mail : Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
- Maintains Calendar : Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
- Maintains Files : Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
- Timekeeping : Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
- General Administrative Support : Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
- Special Projects as assigned – i.e., breakfast briefings, seminars.
Requirements
