What are the responsibilities and job description for the Practice Assistant position at Cleary Gottlieb Steen & Hamilton LLP?
Overview
Cleary Gottlieb is a pioneer in globalizing the legal profession. We have 16 offices in major financial centers around the world, but we operate as a single, integrated global partnership and not as a U.S. firm with a network of overseas locations. The firm employs approximately 1,100 lawyers from more than 50 countries.
Since 1946 our lawyers and staff have worked across practices, industries, jurisdictions, and continents to provide clients with simple, actionable approaches to their most complex legal and business challenges, whether domestic or international. We support every client relationship with intellectual agility, commercial acumen, and a human touch.
The Practice Assistant will be responsible for providing a broad range of high quality administrative support to the litigation group, Legal Executive Assistants (LEA), and the Business Development (BD) team. This individual is personable, responsive, and proactive with a strong work ethic and exceptional time management skills.
Responsibilities
- Perform administrative duties to support litigation attorneys, LEAs, paralegals, and the BD team
- Documents (Word, Excel & PowerPoint): Creating, formatting, editing, and proofreading
- Duplicating: High volume printing, copying, scanning, binding and cutting
- Outlook management: email filing, adding and maintaining contacts, managing calendars and scheduling meetings
- Dynamics: Record business development activities, enter contacts, and update information
- Lawyers Travel Service and Concur: Arranging, coordinating and organizing travel
- Chrome River Expense Reimbursements: Preparing/submitting expense reports for AMEX
- Reference Books: Filing updates in a timely manner
- Enter, proofread, and finalize diaries
- Build sustainable relationships of trust through open and interactive communication
- Provide accurate, valid and complete information by using the right methods/tools
- Other duties as assigned
Qualifications
- Litigation experience with knowledge of motions, discovery, evidence, and litigation documentation
- 2 years of administrative support experience
- Excellent communication skills both verbal and written
- Demonstrates a strong work ethic and “can-do” attitude
- Experience handling matters of a confidential and sensitive nature
- Exhibits strong attention to detail and ability to thoroughly complete tasks with minimal direction
- Demonstrates superb time management skills
- Is flexible and adaptable to changing priorities
- Ability to physically work in each of the Northern California offices (Silicon Valley and San Francisco), although San Francisco will be designated as the “home base office” for this role
The estimated base salary range for this position is $80,000 to $85,000 at the time of posting. The actual salary offered will depend on a variety of job-related factors, including skills, education, training, credentials, experience, scope and complexity of role responsibilities, geographic location, and performance. This role is non-exempt meaning it is overtime pay eligible.
Cleary provides a comprehensive benefits package, including health care benefits. More information can be found here: Benefits
At Cleary Gottlieb, all members of our community deserve respect as individuals and appreciation for the contributions they make to our community. We champion diversity, equity, and inclusion, and creating equal opportunities to develop and succeed.
Salary : $80,000 - $85,000
