What are the responsibilities and job description for the Executive Assistant position at Avenica?
Position : Executive Assistant
Location : Woodridge, IL
Worksite Arrangement : Hybrid, 3 days a week in-office (Tues-Thurs)
Schedule : Full time M-F between the hours of 8am-5pm CT
Compensation : $24 / hr - $28 / hr DOE
Start date : ASAP
Overview :
Avenica is currently evaluating talent for an Executive Assistant. This person will be resourceful, curious, a direct communicator, and have strong attention to detail skills. This role has a range of responsibilities from personal assistant duties for the CEO (i.e. organizing travel) to professional support (calendar management, event planning, office operations). G reat opportunities for growth in a fast-paced, innovative environment!
Responsibilities :
- Manage calendar(s) for the CEO, ensuring seamless scheduling of meetings, appointments, and travel.
- Handle personal assistant duties, such as managing bills, coordinating household services, and organizing personal travel.
- Prepare meeting materials, agendas, and follow-up tasks to support decision-making.
- Maintain confidentiality and discretion in handling sensitive personal and professional matters.
- Organize and execute company events, including planning logistics, managing budgets, and coordinating with vendors.
- Coordinate travel arrangements for the executive team, including accommodations and transportation logistics. Will travel with the team for certain events / duties!
- Facilitate meeting preparation for senior leadership, including agenda creation, site selection and coordination.
Requirements :
Benefits include :
Upon completing the application, you will be prompted to complete our HAALO assessment. HAALO is simply a way for us to understand your preferences, behaviors, and work styles. The assessment is a required step to complete this application.
By submitting an application to Avenica, you are agreeing to be contacted via SMS text messages and email.
Salary : $24 - $28
