Executive Assistant

Job Overview
The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring smooth operations and effective project coordination within the organization.

Responsibilities

• Manage executives' calendars, including scheduling meetings and appointments while prioritizing conflicting demands.
• Provide outstanding customer service by addressing inquiries and concerns promptly and professionally.
• Coordinate projects by tracking progress, deadlines, and deliverables to ensure timely completion.
• Utilize Outlook Calendar for scheduling and managing appointments effectively.
• Demonstrate excellent phone etiquette when handling calls, ensuring a professional representation of the organization.
• Perform data entry tasks accurately while maintaining confidentiality of sensitive information.
• Execute clerical duties such as preparing statistical reports, receiving visitors, and arranging conference calls.
• Proofread documents for accuracy and clarity before distribution or presentation.
• Act as a personal assistant to executives, assisting with various administrative tasks as needed.
• May act as immediate Supervisor's personal representative in dealing with the public and in routine contacts with other State executives; perform special assignments, studies, and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely responses.

Experience

• Proven experience in an executive assistant or similar administrative role is preferred.
• Strong proficiency in calendar management and project coordination is essential.
• Familiarity with Outlook Calendar and other Microsoft Office applications is required.
• Excellent phone etiquette and customer service skills are necessary for effective communication.
• Experience in data entry, clerical work, and proofreading will be advantageous.

This position requires a dedicated individual who thrives in a fast-paced environment while maintaining professionalism at all times. If you are looking for an opportunity to contribute significantly to an executive team, we encourage you to apply!

Job Type: Full-time

Pay: $50.00 - $60.00 per hour

Schedule:

• 8 hour shift

Experience:

• Executive administrative support: 2 years (Required)

Work Location: In person

Salary : $50 - $60