Executive Administrative Assistant Office Manager

Position Title: Executive Administrative Assistant & Office Manager

Location – Irvine, CA

Report to: Senior Vice President, Global Marketing and Strategy

Compensation: 70K - 95K with annual bonus

AVITA Medical® is a leading therapeutic acute wound care company delivering transformative solutions. Our technologies optimize wound healing, effectively accelerating the time to patient recovery.

We believe that patients are at the heart of everything we do, our employees are the lifeblood of AVITA Medical, passion is key to making a difference, quality impacts everything we do, and integrity is essential to our success.

Position Summary:

AVITA Medical is a growing global medical device company, looking to recruit an Executive Administrative Assistant with office manager skills to join the team based in Irvine, CA (5151 California Ave, Suite 203). This role will report to the SVP, Global Marketing & Strategy, Debbie Garner, providing critical support across a wide range of administrative duties with potential career growth and professional development opportunities.

AVITA has a culture of taking accountability for your own roles and responsibilities. The ideal candidate should have a proven ability to manage multiple priorities and thrive in a fast-paced, entrepreneurial environment. Excellent communication and presentation skills are essential, with a preference for working collaboratively in a cross-functional team organization. This role requires the ability to effectively work across functions and departments to succeed under continually changing circumstances. The ability to think big while also rolling up the sleeves to execute is crucial.

Key Responsibilities:

• Administrative Support: Communicating with senior leadership, managing calendars, coordinating conference calls, and arranging travel plans.
• Office Management: Performing office management functions, managing purchase orders, and coordinating corporate swag.
• Event Coordination: Assisting with meeting events and supporting the Event Project Coordinator.

Job Requirements:

• Experience: Minimum of 5 years as an executive administrative assistant in a fast-paced, start-up environment.
• Skills: Excellent communication, problem-solving, and organizational skills.
• Technical Proficiency: In-depth knowledge of MS Word, Outlook, PowerPoint, Excel, SharePoint, and Concur.
• Soft Skills: Professional demeanor, proactive problem-solving skills, critical thinking, ability to handle sensitive information, high attention to detail, excellent organizational skills, and the ability to work on multiple projects with tight deadlines.

EEOC: AVITA Medical is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs.

Your Physical Work Environment Will Require: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear, stand, walk and/or balance, use hands and fingers to type, handle, feel, grasp, push, and pull. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus. The individual is frequently required to reach with hands and arms, and repetitive motion, The individual is occasionally required to stoop, kneel, or crouch. The individual may occasionally lift and/or move up to 25 pounds.

AVITA Medical is an E-Verify participant.

Information Security Compliance

AVITA Medical recognizes the role of information security in ensuring that users have access to the information they require to carry out their work in a secure manner. AVITA Medical is committed to protecting the security of its information and information systems. As such, each role within AVITA Medical must demonstrate the same commitment to information security.