Administrative Assistant

Job Overview
Axtell Services is looking for a proactive, detail-oriented Administrative Assistant to join our dynamic and growing team. If you thrive in a fast-paced environment and are passionate about teamwork, communication, and contributing to a close-knit work family, we want to hear from you! This is a part-time position offering a competitive wage and the opportunity to grow within the company.

The Administrative Assistant will play a key role in supporting the President in various aspects of Commercial and Industrial construction projects, while collaborating with other team members to ensure smooth project execution, quality control, and on-time completion.

Key Responsibilities
As an Administrative Assistant at Axtell Services, you will be responsible for the following duties:

• Customer & Employee Interaction: Greet clients and staff with professionalism and a friendly demeanor.
• Phone Support: Answer and direct phone calls to appropriate team members efficiently.
• Organization & Detail Orientation: Manage office supplies, ensure proper organization of files, and keep documentation updated.
• File Management: Set up hard and e-files for job-specific documentation, clients, and employees.
• QuickBooks Management: Setup new job files in QuickBooks and assist with billing for small projects.
• Insurance Coordination: Request and distribute Certificates of Insurance (COI).
• Administrative Support: Assist Project Managers with project-related tasks and support timecard entries on a weekly basis.
• Invoice Processing: Enter AP invoices, ensure approvals from Project Managers, and file receipts.
• Logistics Coordination: Track material shipments and communicate with the warehouse to ensure smooth delivery.

Qualifications/Experience
To succeed in this role, you should have the following qualifications:

• Education: Minimum of a High School Diploma.
• Experience: At least two (2) years of experience in a commercial construction administrative role or assistant capacity (co-op and internship experience are welcome).
• Construction Knowledge: Experience reviewing invoices, Certificates of Insurance (COIs), and ensuring compliance with project requirements.
• Skills:
• Strong leadership and communication skills (both oral and written).
• Excellent organizational abilities and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Problem-solving mindset with the ability to tackle challenges and keep projects on track.
• Proficiency in Office 365 (Outlook, Excel, Word) and QuickBooks.
• Self-driven, with a strong work ethic and a "can-do" attitude.

Why Join Axtell Services?
At Axtell Services, we prioritize creating a positive, supportive, and family-like atmosphere where employees can thrive. As the Administrative Assistant, you will be an integral part of our team, helping implement company policies, supporting team members, and contributing to a positive work environment. You’ll be empowered to take initiative, grow professionally, and play a key role in the company’s success.

If you're ready to join a company that values teamwork, integrity, and continuous improvement, we encourage you to apply today!

Job Type: Part-time

Pay: $19.00 - $25.00 per hour

Expected hours: 24 – 30 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Application Question(s):

• Self-driven, with a strong work ethic and a "can-do" attitude

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• Wixom, MI 48393 (Required)

Ability to Relocate:

• Wixom, MI 48393: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $25