What are the responsibilities and job description for the Office Assistant position at AY Media Group?
Job Duties
- Responsible for performing a wide variety of tasks that are standard or regular support duties within an assigned department or program
- Screens incoming calls, directs calls, and takes and transmits messages
- Greets visitors and provides assistance
- Receives, sorts, and distributes various mail and correspondence to appropriate personnel
- Prepares external and internal outgoing mail and follows established procedures and postal requirements
- Photocopies various documents and ensures appropriate safeguard of such documents related to confidentiality
- Performs tasks using standard operating equipment and computer programs to prepare and format forms, correspondence, reports, and other documents
- Provides routine data entry, keying in information into designated fields using various databases
- Assists in ensuring the proper flow of paperwork exists within an assigned department
- Answers written or oral inquiries of a routine nature
- May schedule appointments and conference rooms, verify data, provide follow up, and communicate appointment schedule to appropriate parties
- Performs other duties as assigned
Qualifications
- Education: Minimum of High School Diploma or GED
- Knowledge of computers (iMac) and software applications
- Google Drive/G-Suite Proficient, Google Sheets
- Salesforce
- Experience with QuickBooks
- Knowledge of filing and record keeping procedures and statistics
- Knowledge of customer service principles
- Ability to perform data entry, typing, and word processing
- Ability to comprehend and assimilate technical and business related documents
- Ability to follow policies and procedures and other applicable regulations
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Little Rock, AR 72201 (Required)
Work Location: In person