What are the responsibilities and job description for the Staff Accountant position at Ayers Saint Gross?
About Ayers Saint Gross
Ayers Saint Gross is an internationally recognized design firm with expertise in architecture, planning, landscape architecture, graphic design, interior architecture, and space analytics. Since our founding in 1912, we have built a reputation for designing environments of enduring value. The focus of our expertise and most of our work supports mission-driven clients, particularly colleges, universities, and cultural institutions. Our design approach is inspired by a critical and analytical discourse, a respect for past wisdom, a mind to future potential, and a belief that we have an obligation to leave places better than we found them. Our mission is to engage people and places to create designs that enrich our world. With over 200 professionals, we are headquartered in Baltimore, Maryland with offices in Washington, DC and Tempe, Arizona.
Position Description
Reporting to the CFO, the Staff Accountant will be responsible for managing the accounts payable function and supporting various financial tasks to ensure accurate and efficient operations. This role requires strong organizational skills, attention to detail, and a commitment to delivering excellent and timely service to internal stakeholders and business partners. The Staff Accountant will collaborate with colleagues across the finance team to maintain accurate financial records and support the company's financial planning and performance.
Responsibilities
Accounts Payable
Ayers Saint Gross is an internationally recognized design firm with expertise in architecture, planning, landscape architecture, graphic design, interior architecture, and space analytics. Since our founding in 1912, we have built a reputation for designing environments of enduring value. The focus of our expertise and most of our work supports mission-driven clients, particularly colleges, universities, and cultural institutions. Our design approach is inspired by a critical and analytical discourse, a respect for past wisdom, a mind to future potential, and a belief that we have an obligation to leave places better than we found them. Our mission is to engage people and places to create designs that enrich our world. With over 200 professionals, we are headquartered in Baltimore, Maryland with offices in Washington, DC and Tempe, Arizona.
Position Description
Reporting to the CFO, the Staff Accountant will be responsible for managing the accounts payable function and supporting various financial tasks to ensure accurate and efficient operations. This role requires strong organizational skills, attention to detail, and a commitment to delivering excellent and timely service to internal stakeholders and business partners. The Staff Accountant will collaborate with colleagues across the finance team to maintain accurate financial records and support the company's financial planning and performance.
Responsibilities
Accounts Payable
- Execute tasks related to the accounts payable function, ensuring timely and accurate processing of invoices for trade vendors, and creating invoices from POs for consultant invoices
- Research and resolve discrepancies on vendor statements
- Monitor and sort several accounting email in-boxes
- Review and approve employee expense reports for reimbursement, ensuring compliance with company policies
- Import company credit card transactions, review and approve employee expense reports associated with the purchasing card charges in compliance with company policies, and reconcile credit card clearing account
- Prepare accounts payable and travel purchasing card expense reports with supporting receipts
- Maintain a current list of Certificates of Insurance and W-9s for consultants and trade vendors
- Prepare weekly payment runs for employee reimbursements, consultant, and trade vendors
- Remit monthly sales tax
- Prepare annual 1099s
- Accurately apply cash receipts to client accounts
- Record cash disbursement and cash receipt transactions and transfers in a timely manner to ensure accurate bank reconciliations
- Maintain and reconcile fixed asset register with the general ledger
- Record standard journal entries and maintain supporting schedules
- Support month-end closing activities, reconciliations, and account analyses
- Review costs for variances and prepare necessary accruals
- Support the annual audit and valuation process and respond to corresponding inquiries.
- Complete annual financial surveys
