HR-Payroll Coordinator

JOB OVERVIEW

As an HR-Payroll Coordinator, you will be required to gather and analyze all information pertaining to payroll activities and ensure that timekeeping and pay are accurately captured in our payroll software. On a bi-weekly payroll process, you must be able to identify and correct payroll-related errors before processing. An HR-Payroll Coordinator must have an affinity for number and details, great math skills, the willingness to work in a team, and can plan and perform duties in advance of the final deadline.

RESPONSIBILITIES

Job Duties include but are not limited to:

▪ Gathering and examining timesheets to ensure accuracy and communicating with location managers throughout the circuit for error corrections

▪ Reconciling tips reports, ensuring compliance, and tracking minimum wage make ups

▪ Monitoring of payroll-related issues, tips recording, certificates and compliance on Liquor Liability and Driving records

▪ Ensuring that employees’ compensation, deductions, overtime work is calculated appropriately

▪ Capturing approved Paid Time Off.

▪ Addressing queries about payroll-related issues

▪ Working to resolve or escalate discrepancies in payments as a matter of urgency

▪ Recording of mileage and other reimbursement requests of employees

▪ Creating After-Payroll reports necessary for analysis and review by other departments

▪ Assisting in creating reports for compliance audits

▪ Printing and Mailing of 1095s every February of each year

▪ Printing and Mailing of W2s for closed locations, if any, every January of each year

▪ Engaging in cross-training and handling some onboarding tasks, if needed.

▪ Fulfilling other clerical roles, special tasks or projects assigned from time to time as needed.

▪ All other duties as assigned.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

▪ Knowledge of federal and state wage and hour laws

▪ Knowledge of the Microsoft suite including Outlook, TEAMS, and Excel

▪ Excellent data entry and math skills

▪ Strong organizational skills

▪ Ability to communicate professionally in verbal and written form

▪ Capacity to keep track of numerous ongoing tasks

▪ Adherence to all prescribed ethical guidelines, including confidentiality

▪ Strong sense of integrity

▪ Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary performance

▪ Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines and standard accepted practices.

▪ Must be able to run company errands and provide current vehicle insurance.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Human Resources, Business Administration, Accounting or related field or equivalent work experience required.

• A minimum of one year of hands-on payroll processing experience using payroll software required.

• PHR or SHRM-CP a plus.

PHYSICAL REQUIREMENTS

Physical requirements include but are not limited to:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift 15 pounds at times.

▪ Must be able to access and navigate each department at the organization’s facilities.

▪ Reasonable accommodations for disabilities will be provided, both short and long term.