What are the responsibilities and job description for the Administrative Assistant position at Babut Law Offices, PLLC?
Job Posting: Social Security Disability Administrative Assistant
Location: Ypsilanti, MI
Position Type: Full-Time / Part-Time
Salary: Competitive, based on experience
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About Us:
We are a small, client-focused law firm dedicated to helping individuals navigate the Social Security Disability process. Our team values attention to detail, compassion, and professionalism to ensure our clients receive the best possible representation. We are looking for a highly organized and motivated Administrative Assistant to join our team.
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Position Overview:
The Social Security Disability Administrative Assistant will play a vital role in supporting attorneys and staff by performing essential administrative tasks to ensure the smooth operation of our practice. The ideal candidate will have excellent organizational and time management skills, a strong ability to multitask, and a commitment to confidentiality.
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Key Responsibilities:
1. Client Communication:
o Answer incoming calls and respond to inquiries with professionalism and empathy.
o Schedule and confirm appointments with clients and third parties.
o Communicate with clients to collect missing information or documents as needed.
2. Case Management:
o Draft and send correspondence, including letters, emails, and other communications.
o Request, track, and follow up on medical records and other necessary documentation.
o Monitor case statuses and assist in ensuring deadlines are met.
3. Administrative Support:
o Maintain organized case files (physical and electronic) and ensure all documentation is properly recorded and up to date.
o Handle and protect confidential client information in compliance with legal and ethical standards.
o Input and update client information into case management software.
4. Additional Responsibilities:
o Assist attorneys with hearing preparation, including assembling exhibits and reviewing records.
o Monitor and manage office supplies and equipment needs.
o Perform general office duties, such as filing, copying, and scanning documents.
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Qualifications and Skills:
• Required Skills:
o Strong attention to detail and accuracy in all tasks.
o Excellent written and verbal communication skills.
o Ability to prioritize and manage time effectively in a fast-paced environment.
o Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
o Ability to handle sensitive information with discretion and confidentiality.
• Preferred Skills:
o Experience in a law firm or working with Social Security Disability cases.
o Basic knowledge of Social Security Disability procedures and terminology.
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Why Join Us?
• Supportive and collaborative team environment.
• Opportunity to make a meaningful impact on the lives of our clients.
• Room for growth and learning in the legal field.
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Website: https://www.babutlawssd.com/