What are the responsibilities and job description for the Catering Admin position at Back a Yard Caribbean Grill?
"Back A Yard Caribbean Grill" is a fast-casual restaurant with four locations in the Silicon Valley, California area. At Back A Yard, customers can experience the welcoming culture and cuisine of the Caribbean. Our management team provides thorough training, feedback, and necessary tools to ensure the success of our employees. Individuals who are team players and looking to advance their careers are encouraged to join us.
Job Summary:
We are seeking a dynamic, personable, well-spoken, sharp, and detail-oriented individual with a dedication to excellence and a positive energy. The Catering Administrative Assistant plays a crucial role in overseeing details, generating new business, and maintaining contact with current accounts.
Activities & Responsibilities:
The Catering Administrative Assistant is responsible for supporting the catering department. This position involves providing hospitality and attentiveness to guests and clients in a professional manner, reporting to the Director of Catering. Key responsibilities include:
- Managing all banquet event orders
- Handling daily financial reconciliation for all events
- Performing sales office reception duties such as answering general inquiries and providing basic information to guests and clients
- Efficiently managing office operations, including contract closure, billing, compliance, event execution, and client follow-ups
- Acting as a liaison between the kitchen/restaurant and clients on the day of the event, occasionally requiring availability on nights and weekends
- Assisting the Director of Catering with word processing, research projects, spreadsheets, and general office tasks
- Maintaining updated daily account files
- Having a working knowledge of restaurant services, special packages, promotions, hours of operation, and locations; understanding the business's credit policy
- Researching new sources of business using various media and community resources
Minimum Qualifications:
- Previous catering or sales experience
- Excellent communication skills, both in person and over the phone
- Proficiency in Microsoft Office Suite
- High school diploma or equivalent (college degree preferred)
- Experience with research projects is required
