Waterfront Facility Administrative Support Specialist

Job Description
The selected candidate will be responsible for providing facility management and administrative program support for the Waterfront Support Team office located on Naval Base San Diego CA.

This role requires a high level of professionalism as this individual is the first person all visitors encounter. Individual is responsible for controlling access and assisting with security of facility in accordance with established Standard Operating Procedures and ensuring facility residents and visitors are aware of and adhere to facility policies and procedures. Individual works under direction of Site Facility Manager and onsite security representatives.

Key responsibilities for facility management include:

• Professionally manage all front desk responsibilities with greeting all visitors and accurately maintaining visitor logs and muster sheets
• Manage facility seating for visitors ensuring all work areas have functional, working IT connections
• Assist with management of facility security and access badging requirements by issuing new access badges, assigning and tracking access levels, and generating access log reports, as requested
• Manage facility operations by identifying and submitting all facility work requests; ensuring safety requirements are in place and adhered to; ensure licensing requirements are met, updated when necessary, and posted
• Manage a variety of spreadsheets efficiently and provide weekly and monthly reports capturing details on all facility issues
• Assist all vendor deliveries and service provides required to access the facility
• Ensure facility is compliant with Security, Safety, Occupational Safety and Health (OSH), Environmental, and emergency/disaster/civil requirements

Administrative support to onsite program leads, management, and all facility team members include:

• Provide office administrative support for entire waterfront support office; such as, preparing office supply orders, maintaining inventory reports, compiling documentation/presentations, and/or providing copy/print/scanning support
• Serve as shipping and receiving agent for San Diego Facility
• Manage deliverables accurately with on-time delivery of various BAE customer reports and contract deliverables; maintaining archives when required
• Provide other administrative tasking in support of project/program requirements

This position has structured work hours to align with facility operations; Monday through Friday from 8 am to 5 pm.

This position is located in San Diego. There is no relocation assistance available for this position. Applicants must be currently residing in or state willingness to relocate self to San Diego or surrounding areas.

Required Education, Experience, & Skills
Bachelor’s degree and at least 3 years of related experience (6 additional years of work experience may be substituted for the degree)
Strong attention to detail with organizational and problem solving skills
Ability to interface positively with a diverse population
Ability to work independently and pro-actively in providing high quality professional support

Pay Information
Full-Time Salary Range: $53680 - $91300

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Intelligence & Security
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

Salary : $53,680 - $91,300