Receptionist/Administrative Coordinator

Full-Time | On-Site

Baer Insurance is looking for a Receptionist/Administrative Coordinator to be the welcoming face of our office and provide essential administrative support. If you’re highly organized, enjoy working with people, and are looking for a long-term, full-time role in a professional setting, we’d love to hear from you!

Why This Role Might Be a Great Fit for You:

• You enjoy helping people, keeping things running smoothly, and bringing a warm, professional presence to the office.
• You’re looking for a stable, long-term position where you can contribute to a team.
• You understand the importance of confidentiality, professionalism, and efficiency in an administrative role.
• You have strong multitasking and organizational skills.

Key Responsibilities:

• Front Desk & Communication: Answer phones, greet visitors, and direct inquiries in a professional and friendly manner.
• Office Coordination: Assist with setting up conference rooms, handling mail, making coffee, and keeping shared spaces organized.
• Executive Assistance: Provide administrative support to leadership, ensuring tasks are completed efficiently and confidentially.
• Multitasking & Organization: Balance multiple responsibilities while maintaining accuracy and professionalism.
• Confidentiality & Professionalism: Handle sensitive information with discretion and maintain a professional office environment.

Preferred Qualifications:

• Previous experience in administrative support, office coordination, or customer service is a plus.
• Strong communication and organizational skills.
• Ability to multitask and work independently while being part of a collaborative team.
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar office software is helpful.