Demo

Receptionist/Administrative Coordinator

Baer Insurance Services, Inc.
Middleton, WI Full Time
POSTED ON 3/26/2025
AVAILABLE BEFORE 4/24/2025

Full-Time | On-Site


Baer Insurance is looking for a Receptionist/Administrative Coordinator to be the welcoming face of our office and provide essential administrative support. If you’re highly organized, enjoy working with people, and are looking for a long-term, full-time role in a professional setting, we’d love to hear from you!


Why This Role Might Be a Great Fit for You:

  • You enjoy helping people, keeping things running smoothly, and bringing a warm, professional presence to the office.
  • You’re looking for a stable, long-term position where you can contribute to a team.
  • You understand the importance of confidentiality, professionalism, and efficiency in an administrative role.
  • You have strong multitasking and organizational skills.


Key Responsibilities:

  • Front Desk & Communication: Answer phones, greet visitors, and direct inquiries in a professional and friendly manner.
  • Office Coordination: Assist with setting up conference rooms, handling mail, making coffee, and keeping shared spaces organized.
  • Executive Assistance: Provide administrative support to leadership, ensuring tasks are completed efficiently and confidentially.
  • Multitasking & Organization: Balance multiple responsibilities while maintaining accuracy and professionalism.
  • Confidentiality & Professionalism: Handle sensitive information with discretion and maintain a professional office environment.


Preferred Qualifications:

  • Previous experience in administrative support, office coordination, or customer service is a plus.
  • Strong communication and organizational skills.
  • Ability to multitask and work independently while being part of a collaborative team.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) or similar office software is helpful.

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