Office Coordinator - Non-Merit (Economic and Workforce Development)

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

Regular Schedule: 34 hours per week, which may include night and weekend hours. Plus, County benefits.

A Non-Merit vacancy with benefits exists in the Department of Economic and Workforce Development for an Office Coordinator.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

Examples of Duties

Job Purpose
Under general supervision, the Office Coordinator is to provide ongoing support for WIOA programming by entering all data into Maryland Workforce Exchange. Provide support to Youth Services programming. Prepare and analyze a variety of data and narrative reports as they relate to performance and outcomes. This position plays a critical role in data reporting to the Department of Labor.

Essential Job Duties

• Provides administrative support in an office by coordinating the workflow, which includes assigning and reviewing the work of others.
• Coordinates a major function for a county agency or bureau.
• Prepares correspondence to contractors regarding contract agreements.
• Maintains complex filing and tracking systems for contracts.
• Uses automated office systems, such as word processing equipment or a computer to draft and prepare a variety of letters and memos.
• Determines appropriate letter or memo format, proofreads, and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
• Creates and maintains a variety of detailed office databases and logs.
• Access databases to establish, retrieve, review, update, track, and revise office records.
• Performs queries and compiles personnel, budgetary and statistical reports.
• Establishes and maintains confidential, alphabetical, chronological, or subject matter files and records.
• Reviews and summarizes information from manual and electronic files for the preparation of monthly, quarterly and annual reports.
• Receives, investigates, and resolves inquiries, requests, and complaints.
• Explains office policies, procedures, rules and regulations to other employees and the public.
• Operates office machinery, such as microcomputers, photocopies, fax machines, calculators, telephones, scanners and printers.

• Assists in the preparation of policy updates and training materials for contractors.
• Schedules, attends and takes notes and minutes for meetings, conferences, and hearings, which may include those of boards and commissions.
• May take verbatim notes.
• Purchases office supplies.
• May supervise or coordinate the work of subordinate clerical staff.
• Performs other related duties as required.

Qualifications

Minimum Qualifications
Possession of a high school diploma or an appropriate equivalent;
Plus
Two years' typing, word processing, or secretarial experience.

(Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.)

Knowledge, Skills and Abilities

• Knowledge of modern office methods and procedures, including filing systems.
• Knowledge of spelling, grammar, and arithmetic.
• Knowledge of word processing, database management and spreadsheet software packages.
• Knowledge of County and departmental rules, regulations, policies, and procedures.
• Thorough knowledge of work processing, database management, and spreadsheet software packages.
• Knowledge of administrative support functions, such as personnel, budget, and purchasing.
• Knowledge of process and approval procedures for contract agreements.
• Skill in the operation of office machines as listed in essential duties.
• Skill in the use of work processing software.
• Skill in operation of automated office systems and word processing, database management, and spreadsheet software packages.
• Skill in composing letters, memos and reports.
• Skill in interpreting rules, regulations, policies and procedures.
• Skill in coordinating, assigning and reviewing the work of others.
• Ability to establish deadlines, schedules, and guidelines for completion of projects.
• Ability to investigate and resolve problems.
• Ability to use automated office systems and database management and spreadsheet software packages.
• Ability to compose simple letters and memos.
• Ability to communicate effectively.
• Ability to perform basic mathematical computations.
• Ability to set up and maintain paper and electronic filing systems, databases and spreadsheets.
• Ability to follow County and Departmental rules and regulations.
• Ability to respond appropriately to inquiries from internal and external customers.
• Ability to establish and maintain effective working relationships.
• Ability to take verbatim notes.
• Ability to type from plain copy at a rate equivalent to 40 WPM.

Conditions of Employment

Physical and Environmental Conditions
The duties of this position are essentially sedentary, but may involve occasional walking, or other limited physical activities. Duties may also include working night and weekend hours.

Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees

Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace
All Baltimore County offices are smoke free.

Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance
In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance
In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.

Paid Leave
Sick Leave - Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement.

Vacation Leave - Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally.

Holidays - Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year. Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday.

Bereavement Leave
Jury Leave
Military Leave

Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.

Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.