Office Coordinator - Non-Merit Economic and Workforce Development

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

Regular Schedule: 34 hours per week, which may include night and weekend hours. Plus, County benefits.

A Non-Merit vacancy with benefits exists in the Department of Economic and Workforce Development for an Office Coordinator. 

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

A list of eligible applicants will be established based on the examination as outlined below.

All interested candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experiences on your application.  Applicants must include the dates of the promotions and reclassifications.

Note:  Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered.  A resume will not be considered in determining your qualifications for a position.  Applicants selected for an interview may provide a resume at that time.Job Purpose
Under general supervision, the Office Coordinator is to provide ongoing support for WIOA programming by entering all data into Maryland Workforce Exchange. Provide support to Youth Services programming. Prepare and analyze a variety of data and narrative reports as they relate to performance and outcomes. This position plays a critical role in data reporting to the Department of Labor.
 
 Essential Job Duties

• Provides administrative support in an office by coordinating the workflow, which includes assigning and reviewing the work of others. 
• Coordinates a major function for a county agency or bureau.
• Prepares correspondence to contractors regarding contract agreements. 
• Maintains complex filing and tracking systems for contracts.
• Uses automated office systems, such as word processing equipment or a computer to draft and prepare a variety of letters and memos.
• Determines appropriate letter or memo format, proofreads, and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
• Creates and maintains a variety of detailed office databases and logs. 
• Access databases to establish, retrieve, review, update, track, and revise office records.
• Performs queries and compiles personnel, budgetary and statistical reports.
• Establishes and maintains confidential, alphabetical, chronological, or subject matter files and records. 
• Reviews and summarizes information from manual and electronic files for the preparation of monthly, quarterly and annual reports.
• Receives, investigates, and resolves inquiries, requests, and complaints.  
• Explains office policies, procedures, rules and regulations to other employees and the public.
• Operates office machinery, such as microcomputers, photocopies, fax machines, calculators, telephones, scanners and printers.

Examples of Other Duties

• Assists in the preparation of policy updates and training materials for contractors.  
• Schedules, attends and takes notes and minutes for meetings, conferences, and hearings, which may include those of boards and commissions.  
• May take verbatim notes. 
• Purchases office supplies.  
• May supervise or coordinate the work of subordinate clerical staff.  
• Performs other related duties as required.

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for this position.  They may not include all of the essential job functions of each position.  Each position may not be required to perform all of the essential job functions listed.Minimum Qualifications
Possession of a high school diploma or an appropriate equivalent;
Plus
Two years' typing, word processing, or secretarial experience.

(Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.)

Knowledge, Skills and Abilities 

• Knowledge of modern office methods and procedures, including filing systems. 
•  Knowledge of spelling, grammar, and arithmetic.  
•  Knowledge of word processing, database management and spreadsheet software packages.
• Knowledge of County and departmental rules, regulations, policies, and procedures.  
• Thorough knowledge of work processing, database management, and spreadsheet software packages.  
• Knowledge of administrative support functions, such as personnel, budget, and purchasing.  
• Knowledge of process and approval procedures for contract agreements.
• Skill in the operation of office machines as listed in essential duties.  
• Skill in the use of work processing software.
• Skill in operation of automated office systems and word processing, database management, and spreadsheet software packages.  
• Skill in composing letters, memos and reports.
• Skill in interpreting rules, regulations, policies and procedures. 
• Skill in coordinating, assigning and reviewing the work of others. 
• Ability to establish deadlines, schedules, and guidelines for completion of projects. 
• Ability to investigate and resolve problems.
• Ability to use automated office systems and database management and spreadsheet software packages.  
• Ability to compose simple letters and memos. 
• Ability to communicate effectively. 
• Ability to perform basic mathematical computations.  
• Ability to set up and maintain paper and electronic filing systems, databases and spreadsheets.  
• Ability to follow County and Departmental rules and regulations.  
• Ability to respond appropriately to inquiries from internal and external customers.
•  Ability to establish and maintain effective working relationships.  
• Ability to take verbatim notes.  
• Ability to type from plain copy at a rate equivalent to 40 WPM.

EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application.   Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes

Physical and Environmental Conditions
The duties of this position are essentially sedentary, but may involve occasional walking, or other limited physical activities. Duties may also include working night and weekend hours.

Employment Background Investigation
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.

Please note: This position could be funded through Federal WIOA grants.  Significant changes in the grant awards could impact future employment.

Salary : $39,408 - $57,126