Economic and Workforce Development Office Coordinator - Non-Merit

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

Regular Schedule: 34 hours per week, which may include night and weekend hours. Plus, County benefits.

A Non-Merit vacancy with benefits exists in the Department of Economic and Workforce Development for an Office Coordinator.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

A list of eligible applicants will be established based on the examination as outlined below.

All interested candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

Examples of Duties

Job Purpose

Under general supervision, the Office Coordinator is to provide ongoing support for WIOA programming by entering all data into Maryland Workforce Exchange. Provide support to Youth Services programming. Prepare and analyze a variety of data and narrative reports as they relate to performance and outcomes. This position plays a critical role in data reporting to the Department of Labor.

Essential Job Duties

• Provides administrative support in an office by coordinating the workflow, which includes assigning and reviewing the work of others.
• Coordinates a major function for a county agency or bureau.
• Prepares correspondence to contractors regarding contract agreements.
• Maintains complex filing and tracking systems for contracts.
• Uses automated office systems, such as word processing equipment or a computer to draft and prepare a variety of letters and memos.
• Determines appropriate letter or memo format, proofreads, and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
• Creates and maintains a variety of detailed office databases and logs.
• Access databases to establish, retrieve, review, update, track, and revise office records.
• Performs queries and compiles personnel, budgetary and statistical reports.
• Establishes and maintains confidential, alphabetical, chronological, or subject matter files and records.
• Reviews and summarizes information from manual and electronic files for the preparation of monthly, quarterly and annual reports.
• Receives, investigates, and resolves inquiries, requests, and complaints.
• Explains office policies, procedures, rules and regulations to other employees and the public.
• Operates office machinery, such as microcomputers, photocopies, fax machines, calculators, telephones, scanners and printers.
  
  

Examples of Other Duties

• Assists in the preparation of policy updates and training materials for contractors.
• Schedules, attends and takes notes and minutes for meetings, conferences, and hearings, which may include those of boards and commissions.
• May take verbatim notes.
• Purchases office supplies.
• May supervise or coordinate the work of subordinate clerical staff.
• Performs other related duties as required.
  
  

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for this position. They may not include all of the essential job functions of each position. Each position may not be required to perform all of the essential job functions listed.

Qualifications

Minimum Qualifications

Possession of a high school diploma or an appropriate equivalent;

Plus

Two years' typing, word processing, or secretarial experience.

(Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.)

Knowledge, Skills And Abilities

• Knowledge of modern office methods and procedures, including filing systems.
• Knowledge of spelling, grammar, and arithmetic.
• Knowledge of word processing, database management and spreadsheet software packages.
• Knowledge of County and departmental rules, regulations, policies, and procedures.
• Thorough knowledge of work processing, database management, and spreadsheet software packages.
• Knowledge of administrative support functions, such as personnel, budget, and purchasing.
• Knowledge of process and approval procedures for contract agreements.
• Skill in the operation of office machines as listed in essential duties.
• Skill in the use of work processing software.
• Skill in operation of automated office systems and word processing, database management, and spreadsheet software packages.
• Skill in composing letters, memos and reports.
• Skill in interpreting rules, regulations, policies and procedures.
• Skill in coordinating, assigning and reviewing the work of others.
• Ability to establish deadlines, schedules, and guidelines for completion of projects.
• Ability to investigate and resolve problems.
• Ability to use automated office systems and database management and spreadsheet software packages.
• Ability to compose simple letters and memos.
• Ability to communicate effectively.
• Ability to perform basic mathematical computations.
• Ability to set up and maintain paper and electronic filing systems, databases and spreadsheets.
• Ability to follow County and Departmental rules and regulations.
• Ability to respond appropriately to inquiries from internal and external customers.
• Ability to establish and maintain effective working relationships.
• Ability to take verbatim notes.
• Ability to type from plain copy at a rate equivalent to 40 WPM.
  
  

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes

Conditions of Employment

Physical and Environmental Conditions

The duties of this position are essentially sedentary, but may involve occasional walking, or other limited physical activities. Duties may also include working night and weekend hours.

Employment Background Investigation

Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.

Please note: This position could be funded through Federal WIOA grants. Significant changes in the grant awards could impact future employment.

Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees

Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer

Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace

All Baltimore County offices are smoke free.

Drug free workplace

Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Employee Assistance Program

Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance

In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Benefits

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts

Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance

In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement

Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.

Paid Leave

Sick Leave - Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement.

Vacation Leave - Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally.

Holidays - Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year. Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday.

Bereavement Leave

Jury Leave

Military Leave

Baltimore County Employees Federal Credit Union

Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit

Payroll through direct deposit to the financial institution selected by employee is required.

Deferred Compensation

Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.

Disclaimer

This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.

01

The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of this application. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience.

• I have read and acknowledge the above instructions.
  
  

02

Failure to complete all fields of the "Work Experience/History" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time. I have read and understand the above statement.

• Yes
• No
  
  

03

Are you currently a merit (full-time), non-merit (part-time), or temporary employee of the Baltimore County General Government? Employees of Baltimore County Public Schools, Baltimore County Public Library, Baltimore County's court systems or Baltimore County Community College and employees of temporary services used by the County are not considered employees of the Baltimore County General Government.

• Yes
• No
  
  

04

Select the option that best describes your education and experience. You must attach your transcript(s)/degree(s) or professional license(s)/certification(s) to your application. Unofficial copies are acceptable.

• High school an appropriate equivalent plus two or more years' experience in typing, word processing, or secretarial experience
• Graduation from an accredited college or university with an Associate degree any field.
• Graduation from an accredited college or university with a Bachelor's degree in any field.
• Graduation from an accredited college or university with a Master's degree in any field
• I do not have any of the above combinations of education and experience.
  
  

05

Provide specific example(s) of the experience you have performing job duties utilizing typing, word processing, or secretarial skills. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this application in order to receive credit. If you selected, I do not have any above combinations and experience, please respond by entering N/A to this question

06

Do you have experience providing administrative support in an office by coordinating the workflow, which may include assigning and reviewing the work of others?

• Yes
• No
  
  

07

Provide specific example(s) of the experience you have providing administrative support in an office by coordinating the workflow, which may include assigning and reviewing the work of others. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this application in order to receive credit. If you selected "No", please respond by entering N/A to this question.

08

Do you have experience preparing and analyzing a variety of data and narrative reports as they relate to performance and outcomes?

• Yes
• No
  
  

09

Provide specific example(s) of the experience you have preparing and analyzing a variety of data and narrative reports as they relate to performance and outcomes. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this application in order to receive credit. If you selected "No", please respond by entering N/A to this question.

10

Do you have experience performing queries and compiling personnel, budgetary and statistical reports?

• Yes
• No
  
  

11

The duties of this position are essentially sedentary, but may involve occasional walking, or other limited physical activities. Duties may also include working night and weekend hours. Are you willing and able to accept these conditions of employment?

• Yes
• No
  
  

12

Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks. Are you willing and able to accept these conditions of employment?

• Yes
• No
  
  

13

I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information, visit www.governmentjobs.com, click on the "career seekers" link, and then follow the prompts.

• I have read and understand the above instructions.
• Required Question