What are the responsibilities and job description for the OFFICE MANAGER (OFFICE SERVICES COORDINATOR) position at BAMSI?
Position : Office Services Coordinator
FLSA Status : Non-Exempt
Dept / Div Child, Family & Community Services
Location : Parent Information Network
Responsibilities :
- Assist Program Director, Educational Consultant and PIN staff with the collection, compilation and analysis of program data
- Greet and direct visitors and staff in a professional and courteous manner
- Serve as point person for reception area and telephone directory
- Prepare all correspondence, memoranda and reports in a professional and confidential manner
- Record all program data and required documentation for billing and reporting utilizing excel spreadsheet
- Maintain filing system and program database keeping it organized and up to date
- Maintain all office machinery, order program supplies and keep reception area neat and orderly
- Assist staff / families with identifying and accessing resources for client families
- Maintain resource center and market program resources to the community
- Assist Program Director with PIN budget to include all documentation needed for billing utilizing excel spreadsheet
- Prepare for monthly staff meetings and record / transcribe minutes
- Distribute consumer satisfaction surveys for DMH and BAMSI and follow-up as needed to assure high level of returns
- Oversee childcare workers scheduling.
- Act as lead editor for e-newsletter
- Act as website editor
- Must be able to create program materials, e.g. Flyers, support group calendars, etc.
- Provide courier services for the program
- Act as Financial Officer for the program.
- Assist with planning and organizing activities for PIN families working occasional nights and weekends as needed
- Perform any other work duties / projects as assigned by supervisor or designee
- Assist staff and families with agency / program policies and procedures
- Perform job duties in accordance with program / agency policies and procedures
- Execute duties to reflect reasonable safety standards. Universal precautions must be utilized and training obtained in areas that constitute risk.
Qualifications :
40hrs : Mon-Fri 9a-5p
