Administrative Assistant

Our Institution

Founded in 1860, Bard College is an international network of highly innovative and admired educational institutions grounded in the liberal arts and sciences. Simon's Rock at Bard College actualizes the simple yet radical idea that many students are ready for college before the age of 18. This idea, first envisioned by Elizabeth Blodgett Hall on the original Simon's Rock campus in 1966 in Great Barrington, MA, launched the Early College movement in the United States and beyond. Simon's Rock has carried out this mission for 59 years in Great Barrington, and in July of 2025 is relocating to the Massena campus of Bard College, in Annandale-on-Hudson, NY.

In this new location, Simon's Rock will have a diverse student population of approximately 180 students, both boarding and day students, drawn nationally and internationally, with a significant population of students identifying as LGBTQIA . This includes enrollment in the Early College Associate in Arts degree program as well as in Bard Academy. Launched in 2015, Bard Academy is a two-year high school program with courses designed and taught by college professors and leading to entry into college after the 10th grade. Students at the Massena campus may enter the Early College either as matriculants from Bard Academy or as students directly admitted to Early College after completing 10th or 11th grade, or the equivalent in homeschooled or non-traditional pathways.

The Role

For Simon's Rock at Bard College, we seek one or more positive, detail-oriented professionals to support the effective functioning of the main office. The Administrative Assistant supports, in particular, the leadership of Academic Affairs, Student Affairs, and/or Student Financial Services and the student and family needs in those areas. The Administrative Assistant reports to the Executive Assistant/Events Manager.

This position is a full-time, hourly position with benefits, on-site five days per week at the Massena campus of Bard College in Annandale-on-Hudson, NY.

Duties include

• Provide walk-in, email, and phone support to students, faculty, staff, and visitors for all academic and student affairs processes, including student conduct and student financial services
• Answer and respond to phone calls and emails, and communicate messages to school leaders
• Maintain and update the academic calendars and forms published by the academic and student affairs offices, a communicate policies and procedures to students, staff, and faculty
• In collaboration with the Executive Assistant and student front desk assistants, provide main office reception, ensuring continuous reception services during business hours
• Connect families in need of services with the staff most suitable to address their needs
• Coordinate faculty evaluation and faculty development processes
• Order office supplies, letterhead, and business cards with external vendors as needed
• Write PO requests and check requisitions
• Support the Executive Assistant in the implementation of on-campus events, including but not limited to Discovery Day, Open Houses, Arrivals Day, Family Weekend, Matriculation, and Commencement
• Create and maintain an atmosphere of welcoming and positivity
• Other duties as assigned
  
  

Required Qualifications

• Associates degree, or technical training and experience directly related to job requirements
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Ability to communicate effectively and deal tactfully and courteously, both externally and internally, with a diverse community
• Organizational skill, efficiency and accuracy in maintenance of records
  
  

Preferred Qualifications

• Bachelor's degree
• Experience with an Early College program
• Experience with an independent school and/or liberal arts college
  
  

Compensation: $21.00-$24.00 per hour

This wage range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Compensation decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

All applications must be accompanied by a cover letter, résumé, and contact information for three references. Submit your files on Interfolio.com. Address email inquiries to hr@simons-rock.edu. No phone calls, please. For full consideration, please submit applications by February 3, 2025, but applications will continue to be accepted until the position is filled.