What are the responsibilities and job description for the Accounts Payable Specialist position at Bargreen Ellingson?
The Accounts Payable Specialist is responsible for completing timely, efficiently, and accurately general finance tasks related to this company. The specialist will focus primarily on Accounts Payable job functions. You will utilize specific portals for entry input and will have interactions connecting with vendors for AP responsibilities. The optimal candidate will possess a high attention to detail, be extremely organized, have prior experience in data entry, strong customer service skills and be proficient in excel.
RESPONSIBILITIES Accounts Payable:
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Review and match purchase orders to invoices and enter invoices into system for payment.
- Pay vendors timely by monitoring discounts and payment terms.
- Clarify any questionable invoice items, prices or receiving discrepancies with purchasing and receiving departments to ensure both pricing and quantity accuracy.
- Obtain proper information and/or data regarding invoice payments
- Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable).
- Verify vendor accounts by reconciling monthly statements and contacting vendors via phone or email to resolve any discrepancies.
- Maintain copies/electronic files of invoices and other vendor correspondence according to record retention policies.
- Type periodic reports and other records.
General:
- Provides and maintains excellent customer service internal and external customers via phone and email.
- Develops relationships and provides support departments within the company.
- Participates in various month end closing processes.
- Active participation during audits.
Develops and maintains a relationship with vendors/clients.
Requirements:Job Requirements:
- Bachelor's Degree or Equivalent experience
- INFOR experience preferred
- Demonstrated customer service experience
- Prior work with purchase orders a plus!
- Strong organizational skills
- Proficient in Excel!
- Teamwork
- Excellent data entry skills
- Ability to work in a fast-paced environment
- Excellent communication and interpersonal skills to work with internal and external customers
- Ability to balance numbers
- Support multiple business units simultaneously
- Problem solving skills
- Attention to detail
Work Environment:
Generally indoor work environment with variable conditions.
Physical demands:
- Occasionally stand, stoop, bend, and kneel.
- Ability to sit for long periods of time.
- While performing the duties of this job, the employee is regularly required to talk or hear; read and identify numbers.
