Payroll Specialist

Job Summary

The Payroll Specialist is responsible for the accurate and timely processing of payroll and leaves across two bi-weekly payroll cycles, requiring knowledge in multi-state payroll processing and tax compliance. The Payroll Specialist is responsible for maintaining payroll accuracy, ensuring compliance, and implementing process and system improvements. This role may also require, but is not limited to, preparing and maintaining company documents and reports, handling information requests and managing various payroll-related projects.

Due to the nature of the position, this position requires a high level of discretion and the ability to keep information confidential.

Essential Duties and Responsibilities

• Oversee the completion of accurate and timely compilation, preparation, and processing of two biweekly payroll schedules in accordance with state and federal regulations and company policies and procedures for exempt, non-exempt, and bonus structured employees.
• Conduct/Assist with regular audits of payroll data and system configurations to ensure accuracy and compliance.
• Process and monitor wage garnishments, child support orders, and tax levies in accordance with legal requirements and communicate necessary updates to the employee while maintaining confidentiality.
• Oversee and maintain multi-state payroll tax compliance by managing withholding and unemployment tax accounts, coordinating Third Party Access authorizations, and ensuring timely filing confirmations for all state and local tax jurisdictions
• Maintain up-to-date knowledge of federal, state, and local wage and hour laws, tax regulations, and payroll compliance requirements.
• Ensure accurate time tracking of team members on leave - including FMLA, state-specific leaves, and company leave policies
• Provide guidance and support to all employees on payroll-related inquiries, policies and procedures
• Draft memos and handle information requests
• Develop and maintain standard operating procedures for payroll processes and assist in process improvements
• Provide excellent customer service to all external and internal customers
• Additional responsibilities as assigned based on company needs

Education, Training and Experience:

• 2 years experience in multi-unit/multi-state payroll processing
• Knowledge of federal, state, and local payroll tax regulations
• Understanding and proven track record of applying payroll processes, timekeeping, garnishments and benefit administration
• Comfortable multi-tasking and handling multiple requests from different individuals and departments
• Strong communication skills and self-motivated
• Capable of creating organizational systems that others can easily utilize

Preferred:

• Knowledge of HR policies and procedures
• Proficient in Microsoft Office suite, especially Excel
• Adaptable to system changes and process improvements