Administrative Assistant

Batesville Regional Airport

Administrative Assistant

Job Description

Position: Administrative Assistant to Airport Manager

Reports To: Airport Manager

Job Purpose:

Provide essential administrative support to drive the efficient daily operations of the Batesville Regional Airport, ensuring its success and effectiveness.

Supervision Received:

Works under the direction of the Airport Manager.

Essential Duties and Responsibilities:

• Greet visitors, answer phone calls, provide information, take messages, and assist with fuel orders
• Perform bookkeeping tasks, including accounts receivable, customer billing, and financial reporting
• Manage mail processing, payments, and statements using QuickBooks or POS systems
• Coordinate logistics with flight crews or passengers and relaying plans to airport lineman
• Monitor and assist with airfield security, fuel inventory, and equipment records
• Report airfield hazards or emergencies and communicate airport advisories on radio
• Assist with managing hangar leases, tenant records, and insurance compliance
• Promote with airport marketing, including social media updates and fuel price postings
• Help maintain cleanliness and organization of the terminal, including stocking supplies and refreshments
• Coordinate and support audits by preparing financial reports and documentation
• Assist with federal, state, and county grant paperwork and reporting
• Perform additional duties as assigned by the Airport Manager

Desired Minimum Qualifications:

Education and Experience:

• Associate degree
• Military experience in aviation, administration, flightline operations or logistics is highly desirable and may offset the associate degree requirement based on experience level

Necessary Knowledge, Skills and Abilities:

• Ability to read, write, type and speak fluent English language
• Aviation background and knowledge is desirable
• Strong customer service, bookkeeping, and administrative skills
• Proficiency in QuickBooks, Microsoft Office, and POS systems
• Ability to work independently, multitask, and communicate effectively

Special Requirements:

• Valid driver’s license
• Basic troubleshooting skills
• Availability of working occasional weekends for special events

Physical Demands & Work Environment:

• Requires sitting, standing, walking, kneeling, and lifting up to 25 pounds
• Work primarily occurs indoors with occasional outdoor duties subject to varying weather

· Office noise is normal, but the airfield can be noisy and requires hearing protection

Selection Process:

· Formal application, rating of education and experience; oral interviews and reference; background check and drug testing.

· The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Job Type: Full-time

Expected hours: 40 per week

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Experience:

• Aviation: 1 year (Preferred)
• Military: 1 year (Preferred)

Ability to Commute:

• Batesville, AR 72501 (Required)

Ability to Relocate:

• Batesville, AR 72501: Relocate before starting work (Required)

Work Location: In person