Office Professional - Receptionist

Bay-Arenac ISD Position Description

JOB TITLE: Office Professional – Receptionist

DEPARTMENT: Career Center

REPORTS TO: Career Center Administration

PREPARED BY: Josh Little DATE: 03/17/2025 FTE: 1.0

APPROVED BY: Becky Smith DATE: 03/17/2025

SUMMARY

Performs customer service and clerical duties in the Administrative Services Office as assigned by administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Answer and forward telephone calls.

• Greet and direct customers and students, with a focus on exceptional customer service.

• Communicates announcements to staff and students on a daily basis.

• Participate as a member of a team to assist with problem solving situations as they relate to students and/or Career Center needs.

• Schedule all field trips and transportation needs (including CTSO travel support as needed.)

• Support with CTEIS data collection/CIP Self Review/CLNA.

• Submission of work orders as needed/communication with IT and custodial teams for building needs.

• Backs up the purchase order process if needed.

• Assists in room scheduling and event set-up.

• Responsible for duties relevant to the development, distribution, and filing of purchase orders.

• Coordinate with curriculum supervisor and instructors all communication with advisory committees, including scheduling meetings and editing and distributing meeting minutes.

• Performs typing assignments/correspondence and assists in various clerical projects as necessary for staff or as directed by administration.

• Creates and maintains informational documents and forms for internal use.

• Greets, signs in and assists substitutes.

• Assists staff in requesting substitutes when needed.

• Coordinates the parking permit system for students and staff.

• Backs up other office professional work as needed.

• Assists with providing the office co-op a positive learning experience.

• Proficient in Google Suite (Docs, Sheets, Slides, Gmail, Calendar) and Microsoft Suite with the ability to create, edit and format documents efficiently.

• Strong attention to detail, organizational skills and the ability to multitask in a fast-paced office environment.

• Be present in buildings with regular and continued attendance and punctuality.

• Follow all Board Policies, Staff Handbook and Administrative Guidelines.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School Diploma or equivalent with a minimum of three (3) years clerical experience.

30 credit hours in related field or CPS, preferred. Previous Skyward and CTEIS experience, preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Driver’s License required.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear and operate a computer. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and depth perception.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Policy Against Discrimination and Retaliation (Title II, Title VI, Title VII, Title IX, Section 504)

The District Board of Education complies with all federal, state and local statutes and laws prohibiting discrimination and retaliation and expressly prohibits unlawful discrimination or unlawful retaliation in any form. Specifically, Bay-Arenac ISD provides equal employment opportunity and treatment regardless of race, religion, color, gender, age, national origin, disability, height, weight, or any other orientation status protected by federal, state or local law.

Grievance Procedure: If any person believes the Bay-Arenac ISD or any part of the school organization is in some way discriminating on the basis of race, religion, color, sex, age, national origin, handicap or disability, height, weight, marital status or any other status protected by federal, state or local law, in providing instructional opportunities, job placement assistance, employment practices, policies governing student conduct and attendance, or in any other services provided by the Bay-Arenac ISD, he/she may bring forward a complaint which shall be referred to as a grievance, to the Bay-Arenac ISD Civil Rights Coordinator at the following address: Becky Smith, Director of Human Resources, Civil Rights Coordinator, Bay-Arenac ISD, 4228 Two Mile Road, Bay City, MI 48706, 989-667-3201.

Job Types: Full-time, Part-time

Pay: $13.13 - $21.57 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $13 - $22