Dean's Suite Office Manager, Law School

What We Are Looking For
Baylor Law School is seeking an Office Manager to help with its daily operations and provide administrative support as needed. The Office Manager serves as the initial point of contact for guests to the Law School, fosters a welcoming environment for all guests, and works collaboratively with various offices within the law school and partners across campus.

A High School Diploma and three years of relevant work experience are required. A Bachelor’s Degree and five years of relevant work experience are preferred. 

Applications must be currently authorized to work in the United States on a full-time basis.

Additional Knowledge, Skills, and Other Abilities Required: 

• Knowledge of office management responsibilities, systems, and procedures. 
• Ability to communicate effectively, verbally and in writing, with attention to detail.
• Strong organizational skills and ability to follow through on projects independently. 
• Desire to work in a fast-paced environment with a hard-working, dedicated team.
• Ability to establish and maintain effective working relationships and to work collaboratively.
• Willingness to learn new processes and skills, and willingness to complete regular training for all systems used regularly.  
• Strong commitment to exceptional customer service. 
• Commitment to maintain confidentiality of all office matters.

What You Will Do

• Foster a welcoming environment by greeting all law school faculty, staff, students, and guests and answering the primary phone in a friendly manner and promptly directing inquiries to the appropriate departments.
• Manage the day-to-day activities of the Dean’s Suite. 
• Hire, manage, and train student workers for the Dean’s Suite.
• Prepare and submit expense reports for the deans and Dean’s Suite staff.
• Assist with managing a calendar of Law School events and assist faculty, staff, and students with room reservations.
• Manage reservations of law school equipment. 
• Coordinate with custodial services and maintenance to maintain the Sheila & Walter Umphrey Law Center and manage follow-up system on pending work orders. 
• Serve as the lead contact with security personnel and manage card-swipe access to the building. 
• Assign student lockers and lead on locker maintenance.
• Sort and distribute mail, accept deliveries, and assist with law school mailing projects. 
• Maintain inventory of office supplies and initiate maintenance of office equipment as needed. 
• Provide administrative support to the deans as needed. 
• Coordinate with and assist faculty office managers and other law school departments as needed.
• Provide support for law school events on occasion.
• Maintain knowledge of and comply with Baylor University policies and procedures. 
• Perform other tasks and provide administrative support as assigned.
• Perform all other duties as assigned to support Baylor’s mission.
• Ability to comply with university policies.
• Maintain regular and punctual attendance.

What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.  To learn more, go to Baylor Benefits & Advantages.

Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds.  Also, explore our great hometown of Waco and the many opportunities to engage locally.  If you are new to Central Texas, This is Waco! 

About Us
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. As a religious educational institution, Baylor is lawfully permitted to consider an applicant’s religion as a selection criterion. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply.