Accounts Payable Coordinator

Accounts Payable Coordinator/ Office Manager

Position Overview: We’re looking for a driven Accounts Payable (AP)/Office Manager to join our team! We are a general contractor in the Longmont, CO area taking commercial, marine, residential and environmental projects. The ideal candidate would be an Accounts Payable or Office Manager, possibly from a construction background, that has helped support human resource (HR) duties. In addition, this position will handle our regular office operations, maintaining files, and assisting with onboarding new employees.

Responsibilities:

• Accounts Payable:
  •  Maintain and updating our accounts payable ledger.
  • Work with the accounting department to ensure the AP ledger’s accuracy.
  • Receiving and processing invoices: Ensure invoices are accurate and complete; and match them to purchase orders and subcontracts.
  • Paying vendors: scheduling checks for payment.
  • Verifying documentation: Verify federal ID numbers and other documentation.
  • Process and maintain Lien Waivers in accordance with our company’s established policies and procedures.
  • Resolving discrepancies: Resolve issues with purchase orders, contracts, invoices, or payments.
  • Garnishment processing- Assisting the HR department with garnishment processing by following the established policies and procedures.
• Assist the HR department with:
  • New employee onboarding- by running and maintain E-verify, giving drug tests to new employees, recording and filing results, submitting employee background checks and filing with the HR department.
  • Employment Verification- completing employment verification in accordance with our established company protocols.
  • Unemployment Verification- completing unemployment verification in accordance with our established company protocols.
• Answer phones in a polite and courteous manner.
• Greet walk-in customers, appointments and applicants politely and courteously.
• Identifying opportunities: Look for opportunities to save money, such as discounts on products or services.

Requirements:

• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Skills and Abilities:

• Be detail oriented.
• Be creative and innovative to pitch efficient ideas to the team.
• Flexible and highly motivated.
• Have a strong work ethic and professional demeanor.
• Effective time management and organizational skills.
• Ability to perform multiple tasks efficiently and accurately.
• Excellent interpersonal, written and verbal communication skills.
• Must be a team player but able to work independently, to meet intense deadlines, goals and objectives.

Job Type: Full-time
Schedule: 8AM-5PM, Monday-Friday
Pay: $48,000.00 - $60,000.00 per year, depending on experience (DOE)
Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

If you’re looking to jump into your next rewarding career alongside some dedicated individuals, making a difference in our local communities-please apply!