Executive Assistant to support 5 MDs at Global Investment Firm in Midtown

Our client, a global investment firm, is looking to hire a star Executive Assistant to provide support to a team (5 MDs, and a Global Head) in their Midtown office.  The successful candidate must have great skills, experience working in a corporate environment and supporting C-level executives. The candidate should also be able to prioritize multiple tasks and work under pressure in a deadline-oriented environment. This is a wonderful opportunity to join a great team with fantastic energy and be a part of a great working environment. The ideal candidate will be warm, dynamic, professional, and will represent the group well to internal and external stakeholders. 

RESPONSIBILITIES: 

• Provide general administrative support, which includes but is not limited to creating, maintaining, and editing documents, spreadsheets, files, and presentations.
• Heavy calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests.
• Heavy telephone calls for the executive from both internal and external sources. Screen phone calls/solicitors answering, screening and returning calls thoroughly and with diplomacy per supervisor's instructions; handle routine items
• Track action items and deliverables for the executive and proactively schedule the time required to address them.
• Prepare detailed itineraries when the MDs travel
• Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations.
• Coordinate meetings, including ordering meals, arranging travel, meeting room preparation, invitations, etc.
• Monitoring and addressing critical e-mail correspondence and preparing expense reports.
• Schedule, prepare and attend internal meetings to include preparing agendas and follow up action items for meetings. 
• Prepare and maintain presentations and reporting materials.
• Facilitate visits from vendors, customers and key executives
• Perform special projects as assigned by the Executives
• Demonstrate the ability to handle multiple tasks with little or no supervision.

REQUIREMENTS: 

• A minimum of 5 years working as an assistant
• Ability to interface well with all levels of employees in a highly professional and friendly manner.
• Must be a team player
• Must have experience in a highly corporate environment in terms of dress and demeanor.
• Demonstrate the ability to communicate effectively and professionally with customers and external contacts to the organization.
• Possess a high degree of proficiency with MS Office products including Word, Excel and Outlook.
• Must be able to maintain the highest level of confidentiality.
• Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills required.

SALARY: 
Up to $115K base (DOE) paid OT discretionary bonus good benefits

HOURS: 
8:30-5pm Flex for OT 

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Salary : $115,000