What are the responsibilities and job description for the Project Oriented Administrative Assistant to Boutique Executive Search Firm in Midtown (hybrid) position at BCL Search?
Our client, a reputable boutique Executive Search firm focused in the financial sector, is looking to hire an Administrative Assistant to help assist throughout their office with search management support. The successful candidate will be driven with an administrative experience, have exceptional attention to detail, excel at multi-tasking and a positive and flexible attitude. This is a fantastic opportunity to work for a vibrant and collaborative team that offers an excellent work culture. This role is WFH on Fridays / in the office 4x a week.
RESPONSIBILITIES
- Search Management Support: Assist with managing executive search processes, including tracking candidate progress and maintaining accurate records. Responsibilities include managing client-facing documents, applicant tracking systems (ATS), and internal drives to ensure search information is up to date and accessible.
- Document Formatting: Format resumes and other candidate materials to ensure professional presentation aligned with company standards. Ensure all client-facing documents are accurate, consistent with the firm's branding, and properly formatted before delivery to clients and candidates.
- Scheduling: Coordinate meetings, interviews, and calls between candidates, clients, and internal stakeholders, ensuring all logistics are handled efficiently and professionally.
- Data Entry & Management: Support the entry and maintenance of accurate data in the firm's CRM system and internal databases. Ensure all data entry is conducted with the highest integrity, producing accurate reports and records for both internal use and client reporting.
- General Administrative Support: Provide comprehensive administrative support to the team, including document preparation, travel coordination, and handling general ad hoc administrative tasks as needed.
REQUIREMENTS
- Proven experience in an administrative or support role, preferably within executive search, financial services, or professional services.
- Strong organizational skills with exceptional attention to detail and the ability to manage multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Experience working with CRM systems and data management tools.
- Excellent communication skills, both written and verbal.
Ability to work independently with minimal supervision while maintaining a collaborative team approach. - College degree.
SALARY
$85K (DOE) Benefits Discretionary Bonus Opportunity 401K
HOURS
8:30am-5:30/6pm flexibility if needed WFH on Fridays
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