Office Support Assistant

SPECIFIC RESPONSIBILITIES AND DUTIES:

• Administrative Support:

• Perform general office duties, such as answering and directing phone calls, managing emails, and greeting visitors.
• Assist with scheduling and coordinating meetings, appointments, and events.
• Prepare, organize, and distribute documents, reports, and presentations.
• Maintain and update filing systems, both electronic and physical.
• Office Management:

• Order and manage office supplies, maintaining inventory levels and placing orders as needed.
• Ensure office equipment is functioning properly and arrange repairs or maintenance when necessary.
• Assist in keeping the office environment clean, organized, and welcoming.
• Communication Support:

• Act as a point of contact for internal and external inquiries, providing information or directing queries to appropriate personnel.
• Draft, proofread, and edit communications, such as emails, letters, and memos.
• Coordination and Assistance:

• Support various departments with special projects and routine tasks as required.
• Coordinate travel arrangements and accommodation for team members when necessary.
• Assist in onboarding new employees, including preparation of materials and orientation
• scheduling.

QUALIFICATIONS:

Education: High School Diploma or equivalent

Skills & Competencies:

• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Dependable, with a positive attitude and strong work ethic.

WORKING CONDITIONS

Physical Requirements:

• Sedentary Work: This role primarily involves sitting at a desk for extended periods. The Office Support Assistant must be able to perform tasks while seated for prolonged periods, with occasional standing and walking.
• Manual Dexterity: Frequent use of hands and fingers is required for tasks involving typing, handling paperwork, and operating standard office equipment like a computer, phone, and printer.
• Visual Requirements: The role requires good visual acuity to review detailed documents and use a computer monitor for extended periods. Vision abilities should include close vision, distance vision, and the ability to adjust focus.
• Communication: Must be able to communicate effectively, both verbally and in writing, which involves regular use of the phone, video calls, and in-person discussions.
• Mobility: Occasional lifting of lightweight objects, typically less than 15 pounds, such as binders, credentialing files, and office supplies. Minimal travel may be required, depending on organizational needs.

CONTINUING EDUCATION REQUIREMENTS

Personnel are expected to participate in appropriate continuing education as may be requested and/or required by their immediate Member of Management. In addition,

personnel are expected to accept personal responsibility for other educational activities to enhance job related skills and abilities.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to

perform job related tasks other than those stated in this description.