What are the responsibilities and job description for the Executive Assistant/Office Manager position at Beacon Hill Staffing Group, LLC?
Growing network of high performing, non-profit charter schools seeks a Temp to Perm Executive Assistant / Office Manager for their New Haven, CT office. The candidate will spend the majority of their time supporting two C level executives in addition to managing the office; however, there will be several events per year that require planning and execution. The hours will start off part time and move into full time when permanent. The candidate will work on a hybrid schedule with 3 days / week onsite in the office.
Responsibilities :
- Manage and maintain calendar and scheduling system for each executive, using flexibility, independent decision-making, and discretion to ensure time is optimized strategically. This includes scheduling meetings, reviewing, prioritizing, and responding to incoming requests, prioritizing appointments, protecting work blocks, coordinating travel and logistics, balancing against personal obligations, auditing for conflicts, and anticipating and resolving potential issues
- Expense management and travel support
- Prepare briefs, presentations, agendas, memos and other documents to ensure the executive(s) are informed and prepared for any meeting or engagement.
- Serve as primary liaison with each office's primary (external) office manager.
- Serve as point of contact for employees using the office space, allowing access to the office for individuals who are not regular users of the space.
- Receive and distribute mail
- Manage (along with team of Office Managers) company email and main phone messages
- Additional Tasks :
- Support in execution of in-person onboarding tasks such as I-9 verification.
- Manage the successful execution of onsite and offsite meetings as needed in each region well as larger-scale network-wide events, including in-person and virtual board meetings and in-person NS staff meetings. This includes event planning, communication, and managing event budgets, as well as support with editing, finalizing and printing content.
Requirements :
Salary :
Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.
California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser : https : / / jobs.beaconhillstaffing.com / eeoc /
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile :
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
Benefits Information :
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary : $71,437
