Accounts Payable Specialist

Beacon Hill Financial has partnered with a non-profit in Downtown D.C. to bring an Accounts Payable specialist to their team. This role is on a hybrid schedule. This role is integral to the timely and accurate processing of accounts payable, while also supporting various administrative functions. The ideal candidate will be efficient, proactive, and capable of managing multiple tasks while maintaining a high level of accuracy and professionalism. Please don't hesitate to submit your resume if you think you'd be a good fit for this role!

Essential Duties & Responsibilities:

• Accounts Payable Processing:
  Review and respond to accounts payable emails, handling rush or emergency payment requests, and forwarding them to the Associate Accounts Payable Specialist for processing.

• Invoice & Payment Request Management:
  Review standard invoices and payment requests, entering data accurately into NetSuite for processing and payment.

• Vendor Management:
  Open new vendor accounts, send W-9 forms for completion, and distribute Tax-Exempt Certificates as needed.

• Reporting:
  Prepare and distribute monthly reports related to postage, meeting rooms, printing, and Verizon wireless expenses.

• Payment Processing:
  Process CSV imports for CLE payment requests and refunds, ensuring accurate and timely processing.

• Document Management:
  Upload accounting documents to NetSuite's vendor file, ensuring that all necessary documentation is readily available and properly stored.

• Office Supply Management:
  Order office supplies as needed, maintaining appropriate inventory levels.

• Meeting Coordination:
  Book rooms for Finance meetings, ensuring all necessary arrangements are made.

• Chart of Accounts Maintenance:
  Assist in maintaining and updating the Chart of Accounts to ensure consistency and accuracy in financial records.

• Credit Applications:
  Complete credit applications for vendors as required, ensuring necessary documentation is in place.

• Additional Administrative Support:
  Perform other duties as assigned, assisting with various administrative tasks as needed to support the Finance team.
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™