Executive Assistant

The Executive Administrative Assistant serves as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of materials and communications in support of the Executive team. This role will support multiple Executive Leadership Team members by performing the following main duties:

Responsibilities:

• Coordinate complex scheduling and calendar management for specific executive team members.
• Empowers executives with the autonomy to make strategic decisions by making judgement calls and prioritizing competing demands.
• Liaison between executive team and internal and external partners, building and leveraging networks to enable executive leadership team.
• Facilitates the planning, scheduling, and execution of meetings, ensuring all necessary preparations are in place.
• Manages and filters incoming calls, emails, and other correspondence, prioritizing and responding appropriately.
• Editing, proofing, formatting, document design/production, form filling, and data entry using various systems and tools (including MS Word, Excel, PowerPoint, etc.)
• Coordinates travel arrangements, creating detailed itineraries/agendas and handling travel logistics, considering executive preferences and business requirements.
• Completes expense management for the executives they support.
• Operates in a proactive manner, adapting to evolving priorities, multitasking effectively to meet the dynamic needs of the executives and the organization.

Requirements:

• 4 years of administrative, business support experience required. Previous experience supporting c-suite leaders is strongly preferred.
• Self-leadership and keen problem-solving skills are required to be successful in this role.
• Ability to handle sensitive and/or confidential information.
• Exceptional organizational abilities to manage complex schedules, prioritize tasks, and coordinate multiple responsibilities.
• Strong written and verbal communication skills.
• Comfortable with ambiguity and ability to navigate shifting priorities.
• Meticulous attention to detail.
• Proactive approach in anticipating needs and taking initiative to address them with minimal supervision.
• Proficient with key software applications (Office 365 Suite, SharePoint).
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Beacon Hill Technologies, a premier National Information Technology Staffing Group, provides world class technology talent across all industries utilizing a complete suite of staffing services. Beacon Hill Technologies' dedicated team of recruiting and staffing experts consistently delivers quality IT professionals to solve our customers' technical and business needs.

Beacon Hill Technologies covers a broad spectrum of IT positions, including Project Management and Business Analysis, Programming/Development, Database, Infrastructure, Quality Assurance, Production/Support and ERP roles.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™