Office Coordinator

A dynamic and growing organization is seeking a Front Office Manager to oversee front desk operations and administrative functions. This role plays a key part in ensuring a professional and welcoming environment for visitors, employees, and external partners. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple responsibilities in a fast-paced setting.

• Serve as the first point of contact, greeting and assisting visitors with professionalism.
• Manage phone calls and emails, directing inquiries to the appropriate departments.
• Oversee office supplies inventory, ensuring timely replenishment as needed.
• Coordinate schedules, meetings, and conference room reservations.
• Handle incoming and outgoing correspondence, including mail and deliveries.
• Maintain organization and cleanliness in reception, meeting areas, and common spaces.
• Assist with travel arrangements and itineraries for employees and leadership.
• Prepare and distribute internal communications, such as memos and announcements.
• Provide administrative support to various departments as needed.
• Maintain confidentiality while handling sensitive company information.
• Support event planning for company meetings and office gatherings.
• Coordinate office maintenance needs, liaising with vendors for repairs and improvements.
  
  

• High school diploma required; associate's or bachelor's degree preferred.
• Proven experience in a front office, administrative, or receptionist role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
• Professional demeanor and ability to engage with individuals at all levels.
• High level of discretion and ability to handle confidential information.
• Detail-oriented, proactive, and adaptable to changing priorities.
• Bilingual in English/Spanish is a preferred.
  
  

• Be part of a mission-driven organization that values professionalism and innovation.
• Work in a collaborative and engaging environment.
• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and career development.

This is a full-time, on-site role with standard business hours. Candidates who thrive in a front-facing, administrative capacity and excel in fast-paced settings are encouraged to apply.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)