What are the responsibilities and job description for the Purchasing Coordinator position at Beacon Hill?
The Purchasing coordinator will be responsible for providing logistical support to the Procurement
Manager. This position requires collaboration with Production and various departments and is 100% onsite.
Essential Job Duties
- Create and issue purchase orders according to proper policies and procedures
- Communicate with vendors regarding PO delays; Track orders to ensure timely delivery
- Update internal databases with order details accordingly
- Prepare reports as needed for relevant internal departments:
- Update production report daily by keeping track of pending orders and updating ETAs
- accordingly
- Provide Expected Delivery Reports to Receiving Department
- Maintain Purchasing Log daily
- Communicate with Receiving Department to identify order discrepancies and ensure all
- products arrive in good condition
- Ensure all paperwork arrives with orders. Save digital copies and file away accordingly
- Maintain digital and physical organization of all products files and vendor files
- Place miscellaneous orders for office and lab supplies
- Covers for Procurement Manager when unavailable or on business trips
- Work with the Procurement Manager to complete special projects or tasks as needed
Working Conditions
- This position operated in a professional office environment. Standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines are routinely used in this role
Competencies
- Flexibility
- Attention to detail
- Multitasking
- Organizational skills
- Ability to follow directions
- Ability to work in a fast-paced environment
- Collaboration skills
- Technical capacity
Required Education and Experience
- High School Diploma or equivalent AND Two years of purchasing experience
- Proficient in MS office
- Experience using an ERP/MRP system
- Type 45 WPM
Preferred Education and Experience
- Associate degree or higher
- 2 years in a purchasing role
- Able to create and administer a task priority list on company needs
- Proven history of effective supply management
Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
