Office Coordinator

Office Coordinator

This position is responsible for managing various administrative tasks and maintaining a well-organized and productive office environment. This role will involve interacting with employees, clients, and visitors, as well as assisting with a range of office-related duties.

FLSA Classification: Hourly

This position reports to: Director of Human Resources

Education and Experience 

High school diploma or equivalent 

Proven experience in office coordination, administrative support, or a similar role.

Strong organizational and multitasking skills.

Excellent written and verbal communication abilities.

Knowledge, Skills, and Abilities 

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to handle confidential information with discretion.

Friendly and professional demeanor with excellent customer service skills.

Duties/Responsibilities:

• Greets and assists visitors, clients, and employees.
• Answers and directs phone calls to the appropriate person or department.
• Maintains a clean and welcoming reception area.
• Manages office supplies and order new supplies when needed.
• Ensures the breakroom is clean, well-stocked, and organized.
• Handles incoming and outgoing mail and packages.
• Maintains and update office files and records.
• Assists in data entry and document preparation.
• Oversees office maintenance and repairs.
• Coordinates with vendors and suppliers for office services.
• Assists with basic Human Resources tasks as needed.
• Provides support to various departments as needed.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. 

This is not an exhaustive list of the responsibilities and duties of the job, nor is it intended to be an exhaustive list of the skills and abilities required to perform the job. The duties and responsibilities herein may be subject to change at any time due to reasonable accommodation or other reasons.

We are an equal opportunity employer. We believe in equal opportunities for all in the workplace. This is one of our nation's most cherished and hard-fought values, and it gives applicants and employees a fair shot at reaching their highest aspirations.  We ensure that no applicant or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, performance reviews, promotions, training, and career development programs.   We will continue to provide reasonable accommodation for employees and applicants with disabilities, and for religious observances and practices. And we will protect the right of employees and applicants to report incidents of illegal discrimination or harassment without fear of retaliation.