Project Coordinator

Job Description

Collaborate with Account Managers and Project Managers to coordinate furniture projects from inception to close out. Manages the process of order entry by sending purchase orders, communicating with vendors, ensuring accurate documentation, updating project reports, and effectively communicating with the project team.

Requirements

Qualifications:

• Bachelor's degree in business, project management, or experience in relevant field.
• Experience with specification tool Project Spec and purchase ordering software NetSuite preferred.
• Proficient in Microsoft Office Suite tools: Teams, Outlook, Word, Excel, PowerPoint.
• Ability to work in a team environment while also being self-motivated.
• Strong organizational skills and attention to detail.
• Ability to analyze and solve problems.
• Able to work well in a fast-paced environment and meet deadlines consistently.
• Knowledge of budgeting and basic business financials.
• High level of communication and interpersonal skills.
• Leadership/project management experience.
• Experience with punch or warranty orders is preferred.
  
  

Specific Responsibilities & Duties

Order Entry Management:

• Review order requests from Account Managers, confirming sales order accuracy in NetSuite.
• Generate purchase orders in NetSuite and send to vendors by email or in vendor portals.
• Communicate with vendors to collect order acknowledgements and details, reviewing for accuracy.
• Work with Account Managers and vendors if discrepancies with pricing or product information arise.
• Request order deposits from accounting and confirm payment is received in a timely manner.
• Maintain project tracking sheets with relevant order details and update NetSuite with order information.
• Generate necessary project documents such as delivery tickets and bill of materials.
• Publish daily shortage report.
• Continue to be the main point of contact with vendors for order updates and shipping information throughout the life of the project.
• Evaluate receiving reports and use appropriate software to confirm receipt of items.
• Assist the Quality Assurance Coordinator in obtaining required information for corrections orders.
  
  

Project Support And Management

• Provide frequent status updates to project team regarding orders and shipments.
• Assist in scheduling installations by uploading necessary documents and information into software for commercial services team review.
• Attend project and account meetings as necessary, helping to answer order questions that arise.
• Send delivery documents to installation partners or related parties when requested.
• Help in troubleshooting and resolving problems.
• Ensure documentation standards are maintained for all account activities and dealership process and procedures are followed.
  
  

Account Management Assistance

• Request and process pricing quotations from manufacturers and service partners, verifying all costs are provided including freight.
• Use relevant software to develop proposals and submit to Account Managers and/or customers for review.
• Assist in client communication, updating on project schedules and/or proposals.
• Submit sales order close out and invoicing requests to accounting, following provided time guidelines.
  
  

Miscellaneous

• Stay updated on industry trends and products through vendor events, online courses, and monthly dealer call sessions.
• Assist with work overflow and backup other Account Coordinators as needed.