What are the responsibilities and job description for the Accounts Payable Analyst position at Bell & Associates, Inc.?
The AP Analyst will be responsible for reviewing and matching invoices, and posting transactions in the ledger, and handle incoming calls from vendors regarding payments/discrepancies.
Responsibilities:
- Print daily bank statements, post daily bank entries and cancel checks.
- Set-up and send wires to domestic and international vendors.
- Receive and open mail daily. Match any documents that pertain to invoice and distribute to appropriate management/supervisor for approval.
- Verify all invoices for approval and budgeted account number. Enter invoice in system for payment.
- Create and update cash forecast to prepare and process weekly check run for controller’s approval.
- Prepare and process daily check deposit from customers.
- Maintain current W-9 forms from vendors.
- Resolve any invoice discrepancies.
- Correspond with vendors about payments or issues with invoices.
- Accounts payable month end close.
- Complete credit applications required by new vendors.
- Assist in month end financials (create entries, posting & analysis)
- Monthly reports: Commissions, expense trending & departmental spending
