Accounts Payable Specialist

Job Purpose

This is a single position serving a primary role as Accounts Payable Specialist, and secondary role as Accounting Generalist. The primary role of the Accounts Payable Specialist is to ensure expenses are controlled by verifying, processing and reconciling invoices and statements, in accordance with standard construction accounting procedures. The role of Accounting Generalist is to support the accounting and finance team with general tasks as assigned by the Director of Finance.

The Accounts Payable Specialist / Accounting Generalist works independently on assigned tasks, with support from and as part of the accounting and finance team. All tasks are completed in compliance with company accounting practices, contractual agreements, industry-specific accounting standards and customer requirements and preferences.

Duties and Responsibilities – Primary

Execution of the accounts payable function for the company, including but not limited to:

• Process vendor and subcontractor invoices, ensuring accuracy and compliance with contract terms. Assume ownership of the routing process of all payables (Project Management Teammates’ review and approval).
• Post coded and approved invoices to accounting system (Vista).
• Request compliance documents (W-9s, COI, DBE Certifications, etc.) from vendors and subcontractors, and submit similar documents to Customers.
• Maintain records for diversity reporting requirements and submit documents to customers according to their requirements.
• Reconcile contract values versus billed to date amounts on subcontracts.
• Identify discounts and ensure discount invoices are processed with appropriate priority.
• Make sales tax/use tax determinations per applicable state laws and as directed by the Director of Finance.
• Review and reconcile monthly vendor and subcontractor statements.
• Collect and reconcile credit card transactions.
• Maintain accurate and organized accounts payable records, including invoices, payment documentation, and statements.
• Assist with weekly payments and other disbursements.
• Encourage and support ACH and credit card payments through the company’s third-party payment provider (Nvoicepay).
• Maintain positive relations through professional and courteous interactions with vendors and subcontractors. In some instances, the Accounts Payable Specialist will need to gracefully manage difficult or emotional vendor situations.

Duties and Responsibilities – Secondary

Assist the accounting and finance team with general tasks as needed and as assigned by the Director of Finance. These include but are not limited to:

• Prepare and process weekly check runs, ACH payments, and other disbursements.
• Log documents into appropriate locations in Vista and/or project folders.
• File and organize documents.
• Assist with preparation of special reports requested by customers or teammates.
• Prepare monthly bank reconciliation.
• Assist in the preparation of monthly journal entries.
• Assist with the request of certificates of insurance from the company’s insurance provider per customer requests.
• Serve as primary back-up of weekly payroll and/or Accounts Receivable Specialist.
• Serving as primary backup for company main phone, answer and direct incoming calls and screen phone calls/solicitors.
• Operate various business machines such as copiers, plotters and postal machine.
• Perform additional responsibilities per leadership direction.

Required Skill Sets and Behaviors

• Proficiency in company accounting standards and procedures and a thorough knowledge of accounting/project management software (Vista).
• Conduct business in an ethical and professional manner, keeping interests of the Benike Team above individual interests.
• Contribute to our culture of experience and knowledge sharing.
• Ability to work independently as a strong individual contributor.
• Work well as part of a member of the Benike Team, supporting and complementing teammates.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.

Education and Qualification Requirements

• At least two years of practical experience in a similar position, construction industry experience preferred.
• Degree in accounting or finance is preferred.
• Strong interpersonal communication skills including ability to effectively manage stressful situations.
• Ability to effectively write reports and business correspondence, present information and respond to questions from cross-discipline team members.
• Ability to effectively use Microsoft Office: Outlook, Word and Excel. Vista by Viewpoint experience preferred.
• Ability to use and willingness to learn company specific software.

Certificates, Licenses and Registration Requirements

• Construction bookkeeping Technician (CBT) or similar technical certification, or the interest in obtaining within 6 months of employment start date.

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $22 - $28