Position Type :
Business Office / Administrative Assistant
Date Posted : 2 / 20 / 2025
Location :
Educational Administrative Office
Date Available : 06 / 16 / 2025
Closing Date : 03 / 07 / 2025
REPORTS TO : Chief Financial Officer / CSBO
Qualifications :
- Associate's degree in Accounting, Business, or a related financial field preferred.
- 3-5 years of relevant experience in accounting, business administration, or a similar field.
- Strong attention to detail and organizational skills, with the ability to manage multiple tasks under deadline constraints.
- Proficiency in Microsoft Office, Google applications, and school financial software (or similar) with advanced typing and filing capabilities.
- Excellent verbal and written communication skills, with the ability to collaborate effectively with diverse stakeholders.
Primary Duties and Responsibilities :
Assist business office personnel with daily operations and special projects as assigned.Maintain accurate records for the District's Food Service program.Coordinate with the Hearing Officer to ensure timely dissemination of information to the Board of Education.Respond promptly to public inquiries regarding District-related information.Assist with annual reporting, procurement and accounting functions as needed.Process and review monthly board checks and direct deposits.Oversee facility usage coordination and ensure compliance with certificate of insurance requirements.Coordinate and process stipends for payroll.Serve as a back-up for payroll processing.Assist with all personnel transactions including, but not limited to the collection and verification of required documentation, communication with candidates and assisting staff with employment needs.Support payroll and personnel departments by compiling reports and surveys, including, but not limited to staff attendance, Seniority and Graduate Study program needs.Assist in preparing the Personnel Report for the Superintendent.Maintain and organize human resources files for accessibility and compliance.General Duties :
Serve as the primary point of contact for inquiries related to the business office and human resources functions.Prioritize and manage multiple tasks to ensure deadlines are met efficiently.Collaborate with internal and external stakeholders to support District initiatives and objectives.Uphold the highest level of confidentiality and professionalism in all interactions.Provide timely and accurate responses to public and community inquiries regarding District matters.Perform additional duties as assigned.Physical Demands :
Ability to read, interpret, and communicate effectively with District employees and vendors.Strong problem-solving skills with the ability to analyze and address issues using written, oral, or diagram-based instructions.Frequent use of hands, walking, talking, hearing, and operating office equipment.Ability to focus close-up tasks and adjust focus as needed.Occasional lifting, pulling, or pushing of items up to 20 pounds.Reasonable accommodations may be provided to individuals with disabilities to enable performance of essential duties.Work Year : 12 Months
Benefits :
Salary range : $50,000 - $65,000IMRF Pension - Click here for more information. https : www.imrf.org /12 sick days - 03 personal days10 vacation daysInsurance eligible - health, dental, vision, and long-term disabilityBoard paid Life InsuranceSummer HoursApplication Procedure :
Click the Apply button and complete full application. All documents consist of cover letter, resume, application, letters of reference, and transcripts.
Salary : $50,000 - $65,000
