Executive Administrative Assistant Office Manager

The Office Manager is responsible for providing comprehensive administrative support to the executives while performing a variety of administrative tasks and overseeing administrative functions of the office, consistently exercising independent discretion and judgment.

Essential Functions

• Demonstrates advanced knowledge of business administration and office management.
• Must meet productivity standards set by President.
• Oversees and manages day-to-day office operations, including facilities management, supplies procurement, and equipment maintenance.
• Maintains organized and efficient office environment, ensuring a professional and welcoming atmosphere.
• Develops and implements office policies and procedures to improve operational efficiency.
• Provides administrative support to executives including managing calendars, scheduling appointments, and coordinating travel arrangements.
• Assists with preparing and formatting documents, presentations, and reports.
• Acts as liaison between executives and internal / external stakeholders, handling communications and inquiries.
• Provides guidance, training, and support to Executive Assistants, ensuring effectiveness in supporting executive team.
• Monitors workload distribution and assists in prioritizing tasks to ensure timely and accurate completion.
• Conducts performance valuations and provides constructive feedback to Executive Assistants.
• Coordinates and schedules meetings, conferences, and special events for executives.
• Coordinates logistics including venue selection, catering, audiovisual equipment, and other related services.
• Prepares meeting materials and agendas, and document minutes as required.
• Drafts and reviews correspondence, memos, and reports on behalf of executives.
• Ensures accurate and timely distribution of information to internal and external stakeholders.
• Manages executive email accounts and handles incoming communications in a professional and confidential manner.
• Demonstrates excellent oral and written communication skills.
• Must have exceptional organizational and time management skills.
• Demonstrates regular punctual attendance and adheres to policies and procedures.
• Required to be onsite a minimum of 5 days per week.
• Receives instructions, prioritizes tasks, and completes duties assigned by manager.
• Performs all duties following organizational chain of command.
• Performs other duties as assigned.
• Must present a professional office appearance.
• Ability to move around office, sitting for long periods of time, and ability to lift 5 lbs.

Minimum Qualifications