What are the responsibilities and job description for the Office Manager position at Berkshire Hathaway Automotive?
A large dealership in Grapevine, TX is seeking an experienced and detail-oriented Office Manager to join their team. This role is vital in maintaining the efficiency of the dealership’s accounting, financial, and administrative operations. The ideal candidate has previous experience in an automotive office setting with strong leadership skills, attention to detail, and a thorough understanding of financial processes and procedures in the automotive industry.
Benefits:
- Paid training and development
- Company-wide Meetings and Training opportunities
- Employee discounts
- Career growth opportunities
- Medical, dental, and vision coverage
- Paid vacation
- 401(k) with employer match
Key Responsibilities:
- Oversee and manage daily administrative functions within the dealership business office
- Coordinate with dealership management to maximize efficiencies (deal flow, accurate records).
- Oversee all financial operations of the dealership, including accounts payable and receivable, payroll, and financial reporting
- Foster a positive and collaborative work environment within the accounting and finance team
- Develop and implement financial policies and procedures to ensure accuracy and efficiency
- Manage a team of accounting and finance professionals, including hiring, training, and performance evaluations
- Coordinate with dealership management to maximize efficiencies (deal flow, accurate records)
- Prepare and present various financial reports to dealership management on a regular basis
- Monitor and analyze financial data to identify areas for cost savings and revenue opportunities
- Ensure compliance with all federal, state, and local laws and regulations related to financial operations
- Assist with escalated customer concerns related to financing and billing
- Oversee front-desk reception schedules and manage performance.
- Ensure compliance with automotive industry regulations, company policies, and accounting procedures.
Qualifications:
- Bachelor's degree in accounting, finance, or a related field (preferred).
- 5 years of experience in a financial management role, preferably within the automotive industry.
- Previous experience as an Office Manager in an automotive dealership, preferred.
- Strong record of effective leadership, communication, and people management skills.
- Strong knowledge of accounting and finance principles and procedures.
- Proficiency in dealership management software (DMS), financial software, and accounting systems.
- CDK experience, preferred.
- Ability to analyze financial data and make strategic decisions.
- Proficiency in Microsoft Office and other relevant software programs.
