What are the responsibilities and job description for the Office Manager/Bookkeeper position at Berlien & Co.?
Job Title: Office Manager/Bookkeeper
Location: Kahului Maui
Company: Berlien & Co.
About Us
Berlien & Co. is a dynamic and growing construction management and project management firm dedicated to delivering excellence in every project we undertake. We pride ourselves on fostering a collaborative and efficient work environment that enables us to exceed client expectations.
We are seeking a highly organized, detail-oriented, and proactive individual to join our team as an Office Manager/Bookkeeper/Executive Assistant. This multifaceted role will be crucial in ensuring the smooth operation of our office, accurate financial management, and providing high-level support to our company president.
Key Responsibilities Office Management
- Oversee daily office operations, ensuring a clean, organized, and professional environment.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate office maintenance and service requests.
- Implement and maintain office policies and procedures to ensure efficiency.
- Provide direct administrative support to the company president, including calendar management, meeting coordination, and travel arrangements.
- Prepare and organize presentations, reports, and correspondence on behalf of the president.
- Serve as a point of contact for internal and external communications.
- Handle confidential information with discretion and professionalism.
Bookkeeping
- Manage accounts payable and receivable, including invoicing, payment processing, and tracking.
- Maintain accurate financial records and prepare financial reports as needed.
- Assist in budget preparation and expense tracking.
- Reconcile bank statements and ensure compliance with financial regulations.
- Liaise with external accountants for tax preparation and audits
Qualifications
- Proven experience in office management, bookkeeping, and executive assistance, preferably in the construction or project management industry.
- Proficiency in QuickBooks or similar accounting software.
- Strong organizational and multitasking skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant tools.
- Ability to work independently and proactively address challenges.
Job Type: Full-time
Pay: $55,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Kahului, HI 96732 (Required)
Ability to Relocate:
- Kahului, HI 96732: Relocate before starting work (Preferred)
Work Location: In person
Salary : $55,000 - $90,000